Secure Archiving of Scan Reports in the SayPro Cybersecurity Vault.

Department: SayPro Websites and Apps Office
Governance: SayPro Marketing Royalty
Document Title: Archiving Malware Scan Reports in SayPro Cybersecurity Vault
Framework Reference: SCMR-6 – SayPro Monthly Malware Scanning
Reporting Period: June 2025

1. Introduction

The SayPro Cybersecurity Vault is a centralized, secure digital repository designed to store, manage, and protect cybersecurity-related documentation and audit trails. This document outlines the processes and protocols for archiving malware scan reports generated as part of the SCMR-6 monthly security initiative. Ensuring the integrity, traceability, and availability of these records is vital for regulatory compliance, future audits, forensic investigations, and continuous improvement in cybersecurity management.

2. Purpose of Archiving

The archiving process aims to:

• Preserve historical malware scan data for auditing and compliance purposes
• Provide a secure and version-controlled backup of all cybersecurity documentation
• Support trend analysis and risk assessment over time
• Ensure accountability and data traceability within SayPro’s cybersecurity infrastructure
• Enable access to reports during post-incident investigations or regulatory inquiries

3. Scope of Archived Content

All digital records related to monthly malware scans must be archived, including:

• Final scan reports (PDF, DOCX, and log formats)
• Tool-generated reports from scanners (e.g., ClamAV, MobSF, OWASP ZAP)
• Screenshots of detected threats and system states
• Logs of remediation and system patching activities
• Communications or summaries submitted to SayPro Marketing Royalty
• Post-scan validation reports and system testing confirmations
• Risk classification tables and threat severity rankings

4. Archiving Process Workflow

Step 1: Compilation of Reports

• All malware scan documentation is gathered immediately after each system (e.g., website, app, dashboard) is tested and validated.
• The SayPro cybersecurity technician is responsible for organizing reports using standard naming conventions:
  [System][ScanType][MonthYear].pdf (e.g., LearningPortal_FullScan_June2025.pdf).

Step 2: Digital Signing and Integrity Check

• Each report is digitally signed using SayPro’s internal cryptographic tool to verify integrity.
• Hash values (SHA-256) are generated and stored alongside the file for future tamper detection.

Step 3: Upload to Cybersecurity Vault

• Files are uploaded to the SayPro Cybersecurity Vault, located on a segregated, encrypted internal server.
• Access is restricted using role-based access controls (RBAC) to authorized IT security personnel and SayPro executives.

Step 4: Metadata Tagging and Version Control

• Each report is tagged with:
  • System name
  • Scan type
  • Date of scan
  • Technician name
  • Threat level (if any)
• Versioning tools track revisions and updates to the file (e.g., if a follow-up scan is performed or a critical update is made).

Step 5: Backup and Redundancy

• Archived reports are automatically backed up to:
  • SayPro Encrypted Cloud (Cold Storage) for disaster recovery
  • Offline storage drive retained in SayPro’s physical data center (optional quarterly backup)
• Redundancy ensures availability even in cases of cyberattack or data corruption.

5. Access Control and Security Measures

• The Cybersecurity Vault is protected with:
  • AES-256 encryption
  • Multi-factor authentication (MFA)
  • Security Information and Event Management (SIEM) monitoring
  • Regular penetration testing and system hardening
• Only the following roles have read or write access:
  • Chief Technology Officer (CTO)
  • Cybersecurity Team Leads
  • Designated IT technicians
  • SayPro Marketing Royalty (read-only)

6. Compliance and Retention Policy

• Reports are retained for a minimum of five (5) years, per SayPro policy and regulatory compliance with:
  • POPIA (South Africa)
  • GDPR (Europe)
  • ISO/IEC 27001:2022 data retention recommendations
• After five years, reports are reviewed for:
  • Historical significance
  • Legal relevance
  • Continued utility in cybersecurity baselining

Obsolete reports are archived offline or securely deleted using DoD 5220.22-M wiping standards.

7. Auditing and Retrieval

• The Vault allows for quick retrieval of archived reports using keyword search, filters, or metadata (e.g., “iOS Scan – June 2025”).
• An audit log records:
  • Who accessed the file
  • When it was viewed or downloaded
  • Any attempted unauthorized access
• Quarterly audits are conducted to verify access patterns and vault integrity.

8. Recommendations for Future Enhancements

• Integrate the Vault with SayPro’s automated scan tools for direct upload
• Enable AI-driven anomaly detection for abnormal report activity
• Provide training to IT staff on secure archiving practices
• Include metadata visualization dashboards for threat trend analysis

Conclusion

Archiving scan reports in the SayPro Cybersecurity Vault ensures long-term security, compliance, and traceability across all malware monitoring activities. This protocol strengthens SayPro’s commitment to digital accountability, protects the organization during audits, and enables proactive cybersecurity management through historical data analysis.