Tag: 15

Title: SayPro Week 3 – Build Integration Modules on the SayPro Website

Lead Unit: SayPro Web Development Team
Collaborating Units: SayPro Monitoring & Evaluation Office, SayPro Marketing Team, SayPro CRM Team
Strategic Framework: SayPro Monitoring, Evaluation, and Learning (MEL) Royalty
Timeline: May 15 – May 21, 2025
Category: Digital Integration & Web Infrastructure

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1. Objective

To design and implement interactive integration modules on the SayPro website that connect to the organization’s M&E systems, CRM, and digital engagement platforms, enabling real-time data display, improved user engagement, and centralized reporting functionality.

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2. Strategic Rationale

Embedding integration modules on the SayPro website will:

• Centralize data from multiple sources (M&E, CRM, outreach tools)
• Enable real-time dashboards for programs, donors, and internal users
• Increase transparency and access to performance metrics
• Create interactive portals for beneficiaries, stakeholders, and partners
• Streamline user journeys for registrations, reporting, and communication

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3. Key Modules to Be Built

Module Name	Purpose
Impact Dashboard	Display real-time M&E indicators (e.g., beneficiaries served, outcomes, KPIs)
Beneficiary Portal	Self-service area for beneficiaries to track service usage, submit feedback
Partner & Donor Dashboard	Show program reach, stories, and funding impact tailored to partners
Campaign Tracker	Track real-time engagement stats from digital marketing campaigns
Feedback and Survey Module	Collect continuous input from website visitors and program participants

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4. Activities and Timeline

Date	Activity	Details
May 15	Kick-off & Architecture Planning	Define integration requirements, data sources, and security needs
May 16–17	Design Front-End Modules	Build wireframes for dashboards, portals, and engagement widgets
May 18–19	Develop Back-End Connections	Connect to CRM (e.g., Salesforce/HubSpot), M&E platforms (e.g., KoboToolbox)
May 20	Testing & QA	Conduct internal testing for accuracy, load, responsiveness, and user access
May 21	Launch Phase 1 & Gather Feedback	Deploy modules on staging or live site and collect internal stakeholder feedback

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5. Technical Stack & Integrations

Component	Technology/Tool
Front-End	React.js, HTML5, CSS3, Bootstrap
Back-End/API	Node.js, Python Flask/Django, REST APIs
Database	PostgreSQL, MongoDB
CRM Integration	HubSpot/Salesforce API
M&E Integration	KoboToolbox API, Google Sheets connector
Data Visualization	Power BI Embedded, Google Charts, Chart.js
CMS (if applicable)	WordPress/Drupal Module Development
Security	HTTPS, OAuth2, JWT for secure access control

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6. Key Outputs & Deliverables

Deliverable	Description
Live Impact Dashboard on SayPro Website	Interactive, auto-updating visual board displaying key M&E indicators
Beneficiary/Stakeholder Portals	Secure login areas for engagement and program tracking
Automated Data Pipelines	Scripts and connectors to sync data from CRM and M&E systems to the web front
Embedded Campaign Tracker Widget	Module showing live campaign engagement data (e.g., email clicks, registrations)
Testing & Deployment Report	Documentation of test cases, results, and fixes applied

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7. Success Metrics

Metric	Target by May 21, 2025
% of planned modules completed	≥ 90% built and deployed to staging/live site
System integration uptime	100% stable data sync during test periods
Internal stakeholder satisfaction	≥ 85% positive feedback from users reviewing modules
Response time of integrated dashboards	< 3 seconds per data refresh

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8. Risks & Mitigation

Risk	Mitigation Strategy
Data latency or sync failures	Implement caching and automated retry logic in API calls
User confusion or poor UX	Conduct usability testing with SayPro team members and refine UI
Security vulnerabilities	Use secure authentication, SSL, and data access control per GDPR/POPIA compliance
Tool compatibility issues	Use RESTful APIs and modular design to ensure scalability and replacement readiness

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9. Post-Week 3 Actions

• Train SayPro teams on module usage and data interpretation
• Open modules to selected public users for live feedback
• Continue developing Phase 2 enhancements: advanced analytics, mobile optimization, and stakeholder storytelling components
• Schedule quarterly reviews of dashboard relevance and accuracy

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10. Conclusion

Building integration modules on the SayPro website is a pivotal step in operationalizing SayPro’s data, improving stakeholder engagement, and enhancing the organization’s digital infrastructure. These modules will serve as a living interface between programs, M&E systems, and public communication—driving transparency, learning, and performance across SayPro.