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SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: Use Chat Button 👇
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SayProCER-Request Participant Register, Refreshments, Projector & Internet Management for SayPro Capacity Building Training for NPOs (24–26 June 2025)
To the CEO of SayPro Neftaly Malatjie, the Chairperson Chief Operation Officer of SayPro Mr Legodi, all Royal Committee Members
Kgotso a ebe le lena
This serves to confirm that Mr Clifford Legodi has requested the coordination and provision of the following for the upcoming SayPro Capacity Building Training for NPOs, scheduled to take place from 24 to 26 June 2025:
- Participant Registration and Attendance Register
- Refreshment Management for Participants
- Projector Setup and Technical Support
- Internet Access and Connectivity Throughout the Event
Your cooperation and support in ensuring the successful execution of these arrangements are appreciated.
My message shall end here.
Puluko Nkiwane
Chief Marketing Officer (CMO)
SayPro -
SayPro Consent & Acknowledgment Form (SayPro Format)
Certainly! Below is a detailed explanation and a sample template for the SayPro Consent & Acknowledgment Form in SayPro format, designed for use across SayPro training programs and projects.
SayPro Consent & Acknowledgment Form (SayPro Format)
1. Overview
The SayPro Consent & Acknowledgment Form is a formal document used to obtain informed consent from SayPro staff, contractors, and external learners participating in SayPro training sessions, evaluations, data collection, or project activities. The form ensures that participants understand their rights, SayPro’s policies, and the use of their data or contributions within SayPro’s Monitoring, Evaluation, and Learning (MEL) framework.
2. Purpose
This form serves to:
- Confirm that participants voluntarily agree to engage in SayPro activities under clearly stated terms.
- Ensure transparency about how personal data and feedback will be used, stored, and shared by SayPro.
- Protect SayPro and participants legally by documenting acknowledgment of policies and responsibilities.
- Support SayPro’s ethical standards and compliance with data protection regulations.
3. Key Elements Included
- Participant’s personal details (Name, Role, Contact).
- Description of the activity or program.
- Explanation of data collection, usage, and confidentiality.
- Statement of voluntary participation and right to withdraw.
- Consent for use of recordings, photographs, or submitted materials.
- Acknowledgment of SayPro’s policies on conduct and intellectual property.
- Participant’s signature, date, and optional witness signature.
4. Sample SayPro Consent & Acknowledgment Form
SayPro Consent & Acknowledgment Form
Participant Details
Name: ______________________________________________
Role/Position: _______________________________________
Organization (if applicable): ___________________________
Email: ______________________________________________
Phone: ______________________________________________Activity Description
I, the undersigned, voluntarily agree to participate in the SayPro [Specify Training/Project/Activity Name], scheduled from [Start Date MM-DD-YYYY] to [End Date MM-DD-YYYY], conducted by SayPro Monitoring and Evaluation Capacity Building Office.Consent to Participate
I understand the purpose of this activity and my role within it. I acknowledge that my participation is voluntary, and I may withdraw at any time without penalty.Data Collection and Use
I consent to the collection and use of my personal data, responses, and any materials I submit during the activity for monitoring, evaluation, and learning purposes by SayPro. I understand that SayPro will store this data securely and may use it in anonymized form for reporting and research.Use of Media
I consent to the use of photographs, audio, and video recordings taken during the activity for SayPro’s educational, promotional, and reporting purposes.Confidentiality
I agree to respect the confidentiality of information shared during the activity and abide by SayPro’s data protection policies.Code of Conduct
I acknowledge that I will adhere to SayPro’s Code of Conduct and understand that any breach may result in removal from the program.Intellectual Property
I understand that any work or materials I create as part of this activity may be used by SayPro for future capacity-building initiatives and agree to assign necessary rights for such use.
Participant Signature: ___________________________
Date: ___________________
Witness Signature (Optional): _____________________
Date: ___________________
5. Submission
- The completed form must be submitted via the SayPro website or physically collected at SayPro Neftalopolis before the commencement of any training or project activities.
- Digital signatures accepted through SayPro’s secure portal.
6. Conclusion
The SayPro Consent & Acknowledgment Form is a vital document safeguarding the rights of all participants and ensuring SayPro’s commitment to ethical, transparent, and respectful capacity-building practices. It aligns with SayPro’s dedication to professional standards and data integrity.
Would you like me to help you create a digital fillable version of this form for the SayPro website or design a process workflow for form collection and storage?
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SayPro Firefighter & First Aider: Wynand van der Walt
Role Overview:
Wynand van der Walt serves as a certified Firefighter and First Aider within the MetGovis. In addition to his consulting and facilitation responsibilities, he plays a crucial role in maintaining a safe and responsive training environment by ensuring health and safety compliance, emergency preparedness, and on-site first response capability during training activities, site visits, and assessments.
Key Responsibilities:
1. Fire Safety and Prevention
- Conduct fire risk assessments for training venues and project sites.
- Ensure fire extinguishers, signage, and evacuation procedures are in place and compliant.
- Provide fire safety inductions to learners and staff where applicable.
- Act as the designated Fire Marshall during on-site training sessions.
2. First Aid and Emergency Response
- Maintain and check First Aid kits to ensure they meet regulatory standards.
- Administer First Aid support to learners or staff during training or site visits.
- Ensure all emergency protocols (ambulance, hospital referral, etc.) are documented and accessible.
- Support OHS compliance and learner safety procedures during training programmes.
3. Health & Safety Compliance
- Assist in implementing COVID-19 protocols and general OHS guidelines.
- Contribute to risk management and emergency plans aligned to legal requirements.
- Support the Training Academy and MetGovis in promoting a culture of health, safety, and readiness.
Professional Attributes:
- Safety-focused and proactive
- Calm and decisive in emergency situations
- Knowledgeable about OHS regulations
- Dedicated to learner and staff well-being
- Effective communicator during crisis response
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SayPro Receipts & Supporting Documents Upload
SayPro Receipts & Supporting Documents Upload Form
Form Code: SCLMR-1/RSDU
Use: Monthly upload of receipts, invoices, agreements, and financial documentation linked to income and services rendered.
🔹 Section A: Submission Information
Field Details (To Be Completed by Staff) Full Name [Your Name] Department / Unit [Finance / Training / Partnerships / etc.] Email Address [your.email@saypro.org] Phone Number (optional) [+27 XXX XXX XXXX] Submission Date [DD/MM/YYYY] Reporting Period [Month and Year]
🔹 Section B: Document Upload Details
Document Type File Name(s) Related Income/Expense Amount (ZAR) Linked Activity / Invoice No. Notes ☐ Receipt ☐ Invoice ☐ Grant/Partner Agreement ☐ Proof of Payment (Bank/Online) ☐ Attendance Register ☐ Other (specify): _______________
🔹 Section C: Upload Instructions
Accepted File Formats: PDF, JPG, PNG, Word, Excel
Maximum File Size per Document: 10 MB
Naming Convention Example:2025-05_Invoice_ABCTraining_ZAR15000.pdfWhere to Upload:
- ✅ Upload to: [📁 SayPro Secure Drive Upload Portal] (e.g., Google Drive, Dropbox, SharePoint)
- ✅ OR email with subject line “[Month] Receipts – [Department]” to: receipts@saypro.org
🔹 Section D: Certification
By submitting, I certify that the attached documents are accurate, linked to approved activities or income, and are stored in accordance with SayPro’s financial documentation policy.
Name: ______________________
Signature: ___________________
Date: _______________________
🗂️ Tips for Organized Submissions
- 🧾 Attach receipts immediately after service delivery or income received.
- 📎 Always pair financial documents with the invoice log and Activity-to-Revenue Mapping Sheet.
- ✅ Double-check file names and ensure documents are legible.
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SayPro SayPro Client/Partner Feedback & Invoice Log
SayPro Client/Partner Feedback & Invoice Log
Form Code: SCLMR-1/CFIL
Reporting Month: [Month & Year]
Prepared By: [Staff Name]
Department/Unit: [e.g., Training, Consulting, Partnerships]
Date Submitted: [DD/MM/YYYY]
📁 Section A: Client / Partner Information
Entry ID Client / Partner Name Organization Type Contact Person Email Address Phone Number C001 ABC Youth Network NGO Sarah Dlamini sarah@abcyouth.org +27 72 456 7890
📝 Section B: Service / Engagement Details
Entry ID Service Provided Date of Delivery Location/Platform SayPro Lead Staff Service Type C001 Monitoring & Evaluation Training 05/05/2025 Cape Town Office Nomsa Mthembu ☐ Training ☐ Consulting ☐ Event ☐ Product ☐ Other
💬 Section C: Feedback Record
Entry ID Feedback Received? Feedback Method Overall Satisfaction (1–5) Key Comments / Suggestions C001 Yes ☐ Survey ☐ Email ☐ Call ☐ Verbal 4 Requested follow-up support in Q3
💸 Section D: Invoicing & Payment Tracking
Entry ID Invoice Number Amount Invoiced (ZAR) Invoice Date Payment Status Payment Date Payment Method Notes C001 INV-2025-011 15,000 07/05/2025 ☐ Paid ☐ Pending ☐ Overdue 09/05/2025 EFT Full payment received
🔍 Section E: Internal Notes / Follow-up Actions
Entry ID Follow-up Required? Responsible Person Action Deadline Notes C001 Yes M&E Coordinator 15/06/2025 Schedule follow-up session for July
📌 Instructions for Use:
- Complete this log monthly for all clients and partners served.
- Attach relevant documentation: feedback forms, invoices, email threads.
- Store digitally in the SayPro shared finance or M&E drive and update regularly.
- Submit reviewed version to Finance and M&E by the 10th of each month.
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SayPro Interview Consent & Confidentiality Form
SayPro Interview Consent & Confidentiality Form
Interviewee Name: _________________________________________
Organization/Affiliation: ____________________________________
Date of Interview: __________________________________________
Interviewer Name: __________________________________________
Purpose of the Interview
The purpose of this interview is to gather insights and perspectives to support SayPro’s ongoing projects and research initiatives.
Consent
By signing below, you agree to participate in this interview voluntarily. You understand that:
- Your responses will be recorded and/or noted for accuracy.
- The information you provide will be used to inform SayPro’s programs and research.
- Your identity and responses will be treated with confidentiality and only shared with authorized personnel.
- You may choose to skip any questions or stop the interview at any time without consequence.
- With your permission, direct quotes may be used in reports, but your name and identity will be anonymized unless you explicitly agree otherwise.
Confidentiality
SayPro commits to safeguarding your information and ensuring that data collected will not be used for purposes other than those stated without your consent.
Permission for Recording
Do you consent to the interview being audio/video recorded?
☐ Yes
☐ No
Agreement
I have read and understood the above information. I agree to participate in this interview under the stated terms.
Signature of Interviewee: _______________________________
Date: ____________________________Signature of Interviewer: _______________________________
Date: ____________________________ -
SayPro NDA & Research Agreement Form (via SayPro portal)
SayPro NDA & Research Agreement Form
Accessible via:
https://saypro.org/portal/research-agreement
Type: Digital Form (e-signature enabled)
Applies to: SayPro employees, interns, researchers, consultants, external partners
🔐 1. Confidentiality (NDA) Clause
I, the undersigned, agree to:
- Treat all non-public information from SayPro (data, strategies, platform architecture, research outputs, course material, stakeholder information) as strictly confidential.
- Not disclose, reproduce, or use any proprietary information for personal or third-party gain.
- Secure digital files and communications using approved SayPro channels only (e.g., @saypro.org accounts, encrypted cloud systems).
- Return or destroy confidential materials upon termination of my role or upon SayPro’s request.
🧠 2. Intellectual Property (IP) & Ownership
- All research, analysis, insights, and documentation produced under SayPro’s mandate remains the intellectual property of SayPro.
- I may not reuse or distribute data (raw or processed) without explicit, written permission from SayPro.
- Attribution may be granted in published reports or articles with prior approval.
📊 3. Use of Data & Research Standards
I commit to:
- Use SayPro data only for the approved purpose stated in the project outline or grant.
- Follow SayPro’s internal research methodologies and ethical protocols (SCRR guidelines, SayPro AI usage standards).
- Ensure data protection, anonymization, and compliance with POPIA and GDPR regulations.
- Disclose any potential conflict of interest to SayPro’s Research Oversight Committee.
🤖 4. AI & Automation Use
- I will disclose if I use AI tools (e.g., GPT-4.5) in data analysis, writing, or synthesis.
- Outputs must be reviewed by a human researcher and submitted for validation before publication.
- I will not upload SayPro private data to third-party tools without explicit authorization.
📆 5. Duration of Agreement
This agreement is valid:
- From the date of signing
- Until the completion of the approved research project or official termination of my SayPro affiliation
- Confidentiality obligations remain in effect for 5 years after termination unless otherwise agreed in writing
🖋️ 6. Sign & Submit
Name: __________________________
Email (SayPro-linked): __________________________
Phone: __________________________
Project Title (if applicable): __________________________
Affiliation (if external): __________________________
Signature (e-sign): __________________________
Date: ___ / ___ / 2025[ ✅ I agree to the terms above and confirm this submission is truthful and complete. ]
[ Submit Form ]
📎 Attached Documents (upload required)
- Project Proposal (if external or grant-funded)
- Research Ethics Clearance (if applicable)
- Copy of ID or Passport (external parties only)
🧾 Upon submission:
- A copy of the signed agreement is emailed to the signer and archived in SayPro’s Secure Legal Vault.
- A project approval reference number is generated.
- SayPro’s Research Compliance Officer receives a notification for review.