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Tag: Agenda
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SayPro Meeting Agenda and Minutes Template
📌 MEETING AGENDA
Field Details Meeting Title: [e.g., June 2025 M&E Strategy Review Meeting] Date: [YYYY-MM-DD] Time: [Start – End] Location / Platform: [e.g., SayPro Boardroom / Zoom / Microsoft Teams] Facilitator/Chairperson: [Name & Title] Note Taker: [Name] Meeting Objective(s): [Briefly outline key goals – e.g., “Review June data and finalize strategic adjustments.”]
🗓 Agenda Items
Time Agenda Item Lead Person Objective/Notes 09:00–09:15 Welcome & Objectives Chairperson Outline goals and agenda 09:15–09:45 Presentation of Data Findings M&E Officer Share key insights from monthly report 09:45–10:30 Discussion of Key Issues All participants Identify gaps, trends, and areas of concern 10:30–11:00 Strategic Recommendations Strategy Lead Propose adjustments and solutions 11:00–11:15 Action Planning Program Managers Assign responsibilities and timelines 11:15–11:30 Wrap-up & Next Steps Chairperson Confirm actions and next meeting date
📄 MEETING MINUTES
Field Details Meeting Title: [Same as agenda] Date: [YYYY-MM-DD] Location / Platform: [e.g., SayPro HQ or Zoom link] Chairperson: [Name] Note Taker: [Name]
✅ Attendance
Name Role Present/Absent [John Dube] M&E Officer Present [Lerato Mahlangu] Program Manager Present […] […] […]
🗂 Summary of Discussions
Agenda Item Key Points Discussed Decisions Made Data Presentation Reviewed June training attendance (avg. 83%) Noted drop in Limpopo—requires action Issues Discussion Identified transport and communication gaps Agreed to investigate transport partnerships Strategy Need to revise outreach methods in low-performing districts Strategy team to redesign outreach by July 10 Action Plan Assign teams for follow-up surveys Regional coordinators to execute surveys
📌 Action Items
Task Responsible Person Deadline Status Draft outreach plan revision Strategy Team July 10, 2025 Pending Distribute June report summary to stakeholders Reporting Officer June 25, 2025 In Progress Conduct transport accessibility survey Regional Coordinator – Limpopo July 5, 2025 Not Started
📅 Next Meeting
Date Time Location/Platform [July 22, 2025] 10:00–12:00 SayPro HQ or Online