Tag: Builder

SayPro Organogram Builder Template

Use this template to build, update, and validate department-level and enterprise-wide organograms. Supports quarterly reporting and organizational alignment.

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🧩 Template Format Options:

You can use this template in:

• ✅ Microsoft PowerPoint (for visual editing)
• ✅ Google Slides (cloud-based collaborative version)
• ✅ Microsoft Excel / Google Sheets (for data entry version)
• ✅ Visio / Lucidchart (for advanced visualization)
• ✅ PDF export for submission and sharing

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🛠️ PART 1: STAFF STRUCTURE DATA INPUT (Excel or Sheet-Based)

Staff ID	Full Name	Job Title	Reports To (Staff ID)	Department	Level	Location	Employment Type	Status
SAY-001	Naledi Khoza	Head of Training	CEO	Capacity Building	Management	Pretoria HQ	Full-time	Active
SAY-002	Thabo Maseko	Senior Training Facilitator	SAY-001	Capacity Building	Senior Staff	Pretoria HQ	Full-time	Active
SAY-003	Lesedi Ndlovu	Admin Support Officer	SAY-001	Capacity Building	Support Staff	Pretoria HQ	Full-time	Vacant
SAY-004	Bongiwe Dube	Monitoring & Eval. Officer	SAY-002	Capacity Building	Technical	Durban Field Office	Contract	Active

Note: Use consistent formatting for staff ID and “Reports To” fields to generate automatic tree structures.

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🖼️ PART 2: VISUAL ORGANOGRAM LAYOUT (Slide or Diagram Format)

Use SmartArt in PowerPoint or diagramming tools like Lucidchart or Google Drawings to visualize the hierarchy based on the input above.

Example Layout (Top-down Tree View):

javaCopyEditCEO
 └── Head of Training (Naledi Khoza)
     ├── Senior Training Facilitator (Thabo Maseko)
     │    └── Monitoring & Evaluation Officer (Bongiwe Dube)
     └── Admin Support Officer (VACANT)

• Color code boxes:
  • 🟩 Active roles
  • 🟥 Vacant roles
  • 🟦 Contract/Consultant
  • 🟧 Under Review / Acting

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📌 PART 3: TAGGING & STRATEGIC ALIGNMENT

In Excel/Sheets, include an additional column to tag roles based on SayPro’s strategic pillars and Q2 outputs:

Role Title	Strategic Pillar	Q2 Output Tag
Head of Training	Pillar 1: Skills Development	“Q2-TRAIN-DELIVERY”
Monitoring & Eval. Officer	Pillar 2: Impact & Data	“Q2-M&E-REGIONAL-REPORTING”
Admin Support Officer	Operations & Systems	“Q2-ADMIN-LOGISTICS”

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✅ PART 4: VALIDATION & SUBMISSION

Checklist Item	Complete (✓)
All roles listed (filled and vacant)
Reporting lines updated
Strategic tags applied (Pillar & Output)
Visual diagram matches data input
Signed off by Department Head
Submitted to HR and Strategic Planning

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📤 Submission Instructions

• Upload final version to:
  🔗 SayPro HR Shared Drive > Organograms > Q2_2025
  OR
  📧 Email to: organogram@saypro.org.za
• Deadline: [Insert your internal deadline]

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🔧 Want Automation?

I can help generate:

• A dynamic Excel tool that builds organograms using formulas
• An automated Google Sheets + Google Drawings setup
• A Lucidchart or Microsoft Visio template you can reuse quarterly