Tag: Capacity

SayPro Workforce Capacity Summary Template

Department	Total Approved Positions	Filled Positions	Vacant Positions	Vacancy Rate (%)	Workload Status	Key Gaps/Risks	Recommended Action
Example: Operations	15	12	3	20%	High workload pressure	Shortage of project staff	Urgently recruit 2 new coordinators
Finance	10	9	1	10%	Manageable	Backup lacking for analyst role	Cross-train existing staff
HR	6	6	0	0%	Balanced	None	Maintain current levels
IT	8	6	2	25%	Overstretched	Response time delays	Consider temporary contracts

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🔍 Field Definitions

• Department: Name of the team/unit being assessed.
• Total Approved Positions: Budgeted or formally approved roles.
• Filled Positions: Number of roles currently occupied.
• Vacant Positions: Unfilled roles (Total Approved – Filled).
• Vacancy Rate (%): (Vacant ÷ Approved) × 100.
• Workload Status: Current workload assessment (Low, Balanced, High).
• Key Gaps/Risks: Operational or performance challenges from current capacity.
• Recommended Action: HR or managerial steps to address gaps (e.g., hiring, upskilling, temp staff).

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📁 Format Options

Would you like this template in:

• Excel (for tracking and auto-calculations)?
• Google Sheets (for team collaboration)?
• Word or PDF (for reporting)?