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Tag: evidence
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: Use Chat Button ๐

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SayPro Upload evidence and documentation (invoices, receipts, contracts)
SayPro Evidence & Documentation Upload Protocol
Purpose:
To systematically upload and archive all supporting financial documents tied to SayProโs income and expenditures for transparency and compliance.
๐น 1. Types of Documents to Upload
Document Type Description Example Files Invoice Billing documents from clients or donors PDF, Word Doc, Excel Invoice Receipt Proof of payment for sales or expenses Scanned paper receipt, email receipts Contract / Agreement Signed agreements with donors, partners, suppliers PDFs, scanned signed copies Proof of Payment Bank statements, payment confirmation emails Bank PDF statement, screenshots Attendance Register Lists of participants for paid events Excel sheets, scanned forms
๐น 2. Document Preparation
- Ensure all documents are legible, complete, and dated
- Use the naming convention:
YYYY-MM_Type_Source_Amount
Example:2025-05_Invoice_Nedbank_25000.pdf
- Convert documents to accepted formats (PDF preferred)
๐น 3. Upload Procedure
Step Action Details 1 Access Upload Portal Go to SayProโs secured financial document portal (e.g., https://uploads.saypro.org
)2 Login Use SayPro credentials 3 Select Upload Category Choose Invoice, Receipt, Contract, or Other 4 Complete Upload Form Enter related details: date, income source, amount, project linked 5 Upload File Attach file(s) ensuring size โค 10 MB 6 Submit and Confirm Receive confirmation message and save reference number 7 Notify Finance & M&E teams Email receipts@saypro.org with upload confirmation (optional)
๐น 4. Alternative Submission
If unable to upload directly:
- Send documents via email to receipts@saypro.org
- Include subject:
[Month-Year] Document Upload โ [Your Department]
- Attach scanned or digital copies following the naming convention
๐น 5. Verification and Follow-Up
- Finance and M&E teams verify uploaded documents weekly
- Any missing or unclear documentation will prompt follow-up requests
- Maintain local backups in departmental drives
๐ Quick Tips:
- Upload documents within 5 working days of transaction or receipt
- Regularly review your uploads for completeness
- Keep originals safely stored as per SayProโs retention policy
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SayPro โ Evidence of at least one continuity procedure test
SayPro โ Evidence of Continuity Procedure Test
Issued by: SayPro Strategic Planning Office
Oversight: SayPro Operations Royalty
Reporting Period: ___________________________
๐ข 1. Department Details
Field Information Department Name _______________________________________ Responsible Manager _______________________________________ Date of Procedure Test _______________________________________ Location (if physical) _______________________________________ Platform (if virtual) _______________________________________
๐ 2. Description of Tested Continuity Procedure
Provide a brief description of the continuity procedure that was tested (e.g., remote access simulation, emergency communication chain, data recovery process).
- Procedure Name: ______________________________________
- Procedure Category: โ IT & Data โ Communication โ HR & Staffing โ Physical Safety โ Operations
- Objective of Test: ______________________________________
- Scenario Simulated: ______________________________________
๐ฅ 3. Participants
List team members involved in the procedure test.
Name Role Department Attendance Confirmed (โ)
๐ 4. Test Methodology & Steps Taken
Outline how the test was conducted and what steps were followed.
๐ 5. Results & Observations
Criteria Result Comments Test Completed Successfully โ Yes โ No Staff Response Time Communication Flow Effectiveness System Access Functionality Data Recovery/Backup Accuracy
๐ 6. Gaps Identified & Recommendations
Note any weaknesses, issues, or delays observed, and suggest improvements.
- Gap 1: ___________________________________________
- Recommendation: __________________________________
- Gap 2: ___________________________________________
- Recommendation: __________________________________
๐ 7. Supporting Evidence (Attach or Link)
- โ Screenshots
- โ Attendance Sheet
- โ Communication Logs
- โ Test Reports
- โ Other: _________________________
๐ 8. Sign-Off
Name Position Signature Date Submitted By Reviewed By (SCOR) Approved By (Royalty) -
SayPro Evidence of source
โ SayPro Evidence of Source Validation & Data Citations Framework
๐๏ธ Institutional Validation Structure
Validation Tier Description Examples Tier 1: Primary SayPro Data Collected directly through SayPro platforms or programs User surveys, course completion rates, classified ad analytics, SayPro GPT prompt logs Tier 2: Partner-Validated Data From trusted partner organizations working in collaboration NGO impact evaluations, SACCO partner reports, local government employment stats Tier 3: Publicly Available Secondary Data Independent but reliable open datasets World Bank, GSMA Mobile Economy, Afrobarometer, UNESCO, WHO Tier 4: Market Intelligence Platforms Licensed or monitored platforms for digital behavior Google Trends, Statista, SimilarWeb, Facebook Audience Insights
๐ Common Data Citation Elements in SayPro Reports
- Source Type (Primary/Partner/Public)
- Collection Method (Survey, focus group, web analytics, API pull)
- Sample Size or Geographic Scope
- Date of Data Collection
- Confidence Level or Limitations
- Citation Format
๐ Example (in reports):
“According to SayPro Urban Insights Survey (April 2025, N=1,452 urban respondents in Kenya, South Africa, and Ghana), over 67% of middle-class users accessed financial literacy content via mobile at least once per week.”
๐ Example (partner-sourced):
“Data on digital SACCO usage patterns is derived from a 2024 co-study with the Kenya Co-op Federation and SayPro Digital Inclusion Unit (unpublished dataset, available upon request).”
๐ SayPro Research Documentation Standards
All formal SayPro research outputs include:
- Footnotes or endnotes for each key insight
- A โSources & Methodsโ appendix detailing:
- Data collection tools
- Partner involvement (if any)
- Validation checks (e.g., double-entry, random sampling, bias mitigation)
- Raw data logs maintained internally and optionally shareable under NDAs
๐ Data Quality & Ethics
SayPro adheres to:
- GDPR-like standards for user data privacy
- Community-informed consent protocols
- Regular third-party audits of sample methodology
- Ethical prompt generation policies for AI-supported insights
โ Sample Citation Types in SayPro Publications
Citation Type Format Survey SayPro User Survey (April 2025), N=1,452 Partner Data GSMA Mobile Economy Report, 2024 Web Analytics SayPro Classifieds Portal, Backend Traffic Logs (March 2025) External World Bank Open Data API, retrieved May 2025
๐ฆ Supporting Tools
SayPro teams use:
- SayPro Data Locker (internal repository of research and datasets)
- SayPro Insight Tags in documents to trace each insight to its source
- AI Prompt Audit Logs for content created with assistance from tools like GPT
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SayPro Evidence of at least one continuity procedure testย
SayPro
Evidence of Continuity Procedure Test
Test Details
Test Name/Type: ___________________________ Date of Test: ___________________________ Location (Virtual/In-person): ___________________________ Responsible Department(s): ___________________________ Test Coordinator/Lead: ___________________________
Purpose of Test
Briefly describe the objective of the continuity procedure test.
Procedure Tested
Specify which continuity procedure was tested (e.g., data backup restore, emergency communication, remote work setup).
Participants
Name Role Department Signature
Test Execution Summary
Provide a summary of how the test was conducted, including key actions, timelines, and observations.
Test Results
Criteria Result (Pass/Fail) Comments/Notes Procedure execution Communication effectiveness System recovery (if applicable) Participant readiness
Issues Identified and Corrective Actions
Issue/Observation Impact Corrective Action Taken / Planned Responsible Person Due Date
Conclusion
Summarize the overall effectiveness of the test and any recommendations for improvement.
Test Coordinator Signature: ____________________
Date: ____________________Department Head Signature: ____________________
Date: ____________________ -
SayPro Evidence Upload & Summary Sheet
SayPro Evidence Upload & Summary Sheet
๐ Project Name / Code:
[e.g., SCRR-13 โ Youth Empowerment Case Study]
๐ Submission Date:
[Insert Date]
๐งโ๐ป Prepared by:
[Your Name / Team Name]
1๏ธโฃ SayPro Evidence Overview
Evidence Type Title / Description File Name Upload Location / Link Date Collected Relevant Section Survey Data Mentee Feedback โ Peer Mentorship Pilot mentee_survey_data_may2025.xlsx Uploaded to SCRR-13 > Surveys > May2025 10 May 2025 Impact Tracking, Progress Interview Transcript Interview with Program Coordinator pc_interview_transcript.docx Shared via SCRR-13 > Interviews 15 May 2025 Case Study Summary, Testimonials Screenshot Evidence Dashboard of Youth Participation participation_dashboard.png SCRR-13 > Visuals > Dashboards 12 May 2025 Visual Evidence, Impact Metrics Training Attendance Mentor Workshop Sign-in Sheet mentor_training_attendance.pdf SCRR-13 > Training Logs 08 May 2025 Activities Completed, Progress Case Study Photos Images from Workshop & Peer Session case_photos_april2025.zip SCRR-13 > Media Files > Photos 28 April 2025 Visual Evidence, Engagement Proof Meeting Notes Stakeholder Review Call โ Summary Notes stakeholder_meeting_notes.docx SCRR-13 > Meetings > Stakeholder_Review_Notes 17 May 2025 Stakeholder Engagement, Feedback
2๏ธโฃ SayPro Summary of Evidence Use
Summarize how the evidence supports your reporting, case study, or impact tracking:
- Survey and interview data support strong qualitative feedback for the mentorship pilot.
- Dashboards and attendance sheets confirm high engagement and completion rates.
- Visual documentation (screenshots, photos) adds credibility and supports transparency in reporting.
- Stakeholder meeting notes provide verification and external validation of progress.
3๏ธโฃ SayPro Checklist Before Upload
โ Evidence is organized by folder (e.g., Visuals, Surveys, Transcripts)
โ All file names are clear and use consistent formatting
โ Links or upload locations are working and accessible via SayPro platform
โ Sensitive information is anonymized (where necessary)
โ Backup copy stored locally or in team drive
4๏ธโฃSayPro Upload Confirmation (for SayPro Internal Use)
Confirmed By (Reviewer) Date Notes
๐ Notes or Comments
Use this section for any specific upload issues, clarifications, or additional context.
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SayPro Visual Evidence (screenshots, interviews, dashboards)
SayPro Visual Evidence Submission Guide
๐ Submission Date: 22 May 2025
๐ Workspace: SCRR-13
๐ค Submitted By: [Your Name]
SayPro Visual Evidence Checklist
Evidence Type Description File Type Status ๐ท Photos from Case Study Sites Photos from mural project, youth mentorship sessions, or arts workshops JPEG / PNG โ Ready ๐ฅ Interview Screenshots or Snippets Screenshots from Zoom/Teams interviews (with consent) or recorded clips JPEG / MP4 โ Ready ๐ Impact Dashboard Screenshots M&E dashboard views showing survey responses, participant tracking, analytics PNG / PDF โ Ready ๐ Survey & Poll Screenshots Screenshots from Google Forms, WhatsApp polls, or live workshop feedback tools PNG / JPEG โ Ready ๐ฌ Quotes & Testimonials (Visual Format) Screenshots or cards with direct quotes from youth or facilitators JPEG / PDF โ Ready ๐งญ Program Maps/Outreach Graphics Any visual maps showing outreach or participant locations (e.g., via Canva, PPT) PNG / PPTX Optional ๐ Consent Form Screenshots (if digital) If digital interviews were held, include signed or tick-box consents PNG / JPEG / PDF โ Ready -
SayPro Upload all evidence, data, and summaries on the SayPro platform.
SayPro Upload all evidence, data, and summaries on the SayPro platform.โ Step-by-Step: Uploading Evidence & Summaries to SayPro Platform
๐น 1. SayPro Upload all evidence, data, and summaries on the SayPro platform. Access the SayPro Platform
- Go to: https://www.saypro.online
- Log in using your official credentials.
๐น 2. SayPro Upload all evidence, data, and summaries on the SayPro platform. Navigate to Your Project Workspace
- From the dashboard, locate and click on the โSCRR-13โ workspace or your specific project name.
- If unsure, use the search bar or check under โMy Projectsโ or โAssigned Workspaces.โ
๐น 3.SayPro Upload all evidence, data, and summaries on the SayPro platform. Locate the Upload or Document Section
- Click on โDocuments,โ โUploads,โ โReports,โ or a section labeled for Evidence Submission.
- You may find folders such as:
- Impact Tracking
- Case Study Templates
- Monthly Reflections
- Data Evidence
- Final Submissions
๐น 4.SayPro Upload all evidence, data, and summaries on the SayPro platform. Prepare Files for Upload
Ensure that your files are:
- Clearly labeled (e.g.,
CaseStudy1_YouthMentorship.pdf
) - Formatted appropriately (PDF, Word, Excel, JPEG, etc.)
- Includes:
- Completed Impact Tracking Templates
- Interview Consent Forms (if applicable)
- Raw data (surveys, transcripts, images)
- Final summaries
- Stakeholder engagement records
๐น 5.SayPro Upload all evidence, data, and summaries on the SayPro platform. Upload Your Files
- Click โUploadโ or โAdd New Document.โ
- Drag and drop your files or click Browse to select files from your computer.
- Optional: Add a brief description or tag files (e.g., โM&E evidence โ April 2025โ).
๐น 6. SayPro Upload all evidence, data, and summaries on the SayPro platform.Confirm Upload and Submit for Review
- Once uploaded, ensure files appear in the list.
- If required, click โSubmit for Reviewโ or notify your team lead via the platform messaging system.
๐งพ Sample Checklist of What to Upload
๐ File Type โ Status โ๏ธ Completed SayPro Impact Tracking Templates โ โ๏ธ Final Case Study Summaries โ โ๏ธ Supporting Data (survey results, etc.) โ โ๏ธ Stakeholder Summary Sheets โ โ๏ธ Interview Consent Forms (if used) โ โ๏ธ Photos, videos, or documents from sessions โ โ๏ธ Monthly Reporting & Reflection Files โ