Tag: Inventory

SayPro Inventory Submission Template

Section A: General Information

Field	Details
Department / Office Name	[Enter Department Name]
Submitted By	[Full Name of Person Completing]
Position / Title	[Job Title]
Contact Email	[Email Address]
Submission Date	[DD/MM/YYYY]
Reporting Period	[e.g., Q2 2025]

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Section B: Inventory List

Item No.	Asset Name / Description	Asset Category	Quantity	Asset Condition	Location	Assigned To	Asset ID / Serial No.	Date Acquired	Remarks
1	Dell Laptop Latitude 5530	IT Equipment	5	Good	Head Office	John Mokoena	IT-2023-001	15/03/2023	Needs OS update
2	Projector – Epson EB-E10	Training Equipment	2	Fair	Cape Town Office	Unassigned	EQ-2022-007	04/11/2022	Lamp replacement due soon
3	Office Desk (wooden)	Office Furniture	10	Excellent	Training Centre Hall	Multiple Users	OF-2021-109	10/01/2021	New batch from vendor

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Section C: Inventory Totals

Asset Category	Total Items	Total Value (if known)
IT Equipment	[X]	[e.g., R80,000]
Training Equipment	[X]	[e.g., R25,000]
Office Furniture	[X]	[e.g., R40,000]
Stationery Supplies	[X]	[e.g., R5,000]
Other (Specify)	[X]	[e.g., R12,000]

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Section D: Submission Checklist

✅ Asset list reviewed and verified
✅ All serial numbers recorded where applicable
✅ Condition of each item assessed
✅ Department head approved the submission
✅ Digital and physical copies stored

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Section E: Approvals

Name	Role	Signature	Date
Inventory Officer (Submitter)	[Inventory Officer]
Department Manager	[Line Manager]
SayPro Asset Coordinator	[Ops or Finance Officer]

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📎 Format Options

• Excel/Google Sheets (recommended for automated consolidation)
• Fillable PDF (for field teams)
• Web form integration (via SayPro internal portal)