Tag: lines)

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📄 SayPro Staff Structure Update Submission Form

To be completed by Department Heads for updates to staff structure and reporting lines.

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SECTION A: Department & Submitter Details

Field	Details
Department / Unit Name	[e.g., Training & Capacity Development]
Submitted By (Full Name)	[e.g., Nokuthula Mkhize]
Position / Title	[e.g., Department Head / Director]
Email Address	[e.g., nokuthula@saypro.org.za]
Submission Date	[DD/MM/YYYY]
Reporting Quarter	[e.g., Q2 2025]

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SECTION B: Summary of Changes to Staff Structure

Briefly describe the structural or personnel changes being submitted:

[Free text field – e.g., “The Reporting & Insights Officer now reports to the M&E Manager instead of the Program Director.”]

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SECTION C: Staff Reporting Line Updates

Staff Name	Current Position Title	Old Supervisor	New Supervisor	Reason for Change
Lerato Dlamini	Data Collection Officer	Program Coordinator	M&E Manager	Centralization of M&E functions
Sipho Molefe	Senior Facilitator	Director of Operations	Regional Lead – Gauteng	Shift to region-based delivery structure
Amahle Khumalo	Youth Engagement Officer	Volunteer Program Lead	Training Coordinator	Organizational restructure

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SECTION D: New Positions Added (If Any)

Position Title	Reports To	FT/PT/Contract	Budget Source	Job Description Attached?
Senior Outreach Advisor	Director of Comms	FT	Donor Grant (Youth Fund)	☐ Yes ☐ No
Systems Administrator	IT Manager	FT	Core Budget	☐ Yes ☐ No

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SECTION E: Positions Removed or Made Redundant (If Any)

Position Title	Last Holder (if known)	Reason for Removal	Effective Date
Program Support Intern	Vacant	Internship program paused for Q2	30/04/2025
Regional Admin Clerk	Themba Radebe	Role consolidated under new Admin Hub model	15/05/2025

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SECTION F: Organogram Update

✅ Attached updated departmental organogram reflecting all changes
☐ Not attached – to be submitted by [Date]

File name: [DepartmentName_Q2_Organogram.pdf]

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SECTION G: Department Head Sign-Off

I confirm that the above staff structure updates are accurate and align with current operational realities and SayPro strategic priorities.

Name	Signature	Date
[Full Name]

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SECTION H: Strategic Planning & HR Review

Field	Details
Reviewed By (Planning Officer)
HRIS Updated	☐ Yes ☐ No
Finance Notified (if relevant)	☐ Yes ☐ No
Organogram Version Logged	[e.g., Version 3.1 – Q2 2025]
Approved By	[Director / HR Lead]
Date of Entry into Official Records	[DD/MM/YYYY]

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📌 Submission Instructions:

• Email to planning@saypro.org.za and CC hr@saypro.org.za.
• Due within 5 working days of the structural change being finalized.