SayPro

Activity: Participation in Mandatory Online Continuity Q&A Forum

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Objective

To engage SayPro staff and stakeholders in an interactive online forum focused on business continuity topics, enabling clarification, knowledge sharing, and enhanced understanding of SayPro’s continuity plans and procedures.

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Forum Overview

• Format:
  • Virtual Q&A session hosted on SayPro’s collaboration platform (e.g., Microsoft Teams, Zoom, or internal LMS forum).
  • Duration: 60 minutes.
  • Moderated by SayPro Strategic Planning Office representatives and subject matter experts.
• Purpose:
  • Provide an open channel for employees to ask questions regarding SayPro’s business continuity strategies, protocols, and individual roles.
  • Clarify any ambiguities from training modules or communications.
  • Share best practices and lessons learned from previous continuity incidents or drills.
• Participants:
  • Mandatory attendance for all SayPro employees, contractors, and relevant stakeholders.
  • Invitations and calendar links sent via official SayPro email accounts.

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Participation Process

1. Invitation & Scheduling:
   • Invitations with forum details and instructions will be sent at least two weeks prior to the event.
   • Multiple session times may be offered to accommodate different time zones and schedules.
2. Preparation:
   • Participants are encouraged to review prior business continuity communications and training materials before the session.
   • Submit questions in advance via email or forum submission portal (optional but recommended).
3. During the Forum:
   • The moderator will introduce the session and outline the agenda.
   • Questions will be addressed live, with opportunities for follow-up inquiries.
   • Key topics include continuity roles, emergency procedures, communication protocols, and risk mitigation strategies.
4. Post-Forum:
   • A summary document including answered questions and additional resources will be shared with all participants.
   • Attendance will be recorded and tracked to ensure compliance.

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Compliance & Monitoring

• Completion of the Q&A forum attendance is mandatory and will be monitored by SayPro Human Capital and Strategic Planning teams.
• Non-attendance will trigger follow-up reminders and may require participation in a subsequent session.
• Participation records will be maintained for auditing and continuous improvement purposes.

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Support

• For technical support related to accessing the forum, contact:
  SayPro IT Helpdesk
  Email: support@saypro.org
  Phone: +[Insert Number]
• For content-related queries or to submit questions in advance, contact:
  SayPro Strategic Planning Office
  Email: strategicplanning@saypro.org

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Acknowledgment

Participation in the online continuity Q&A forum is a critical component of SayPro’s ongoing commitment to maintaining a resilient and prepared workforce.

SayPro

Participation in Mandatory Online Business Continuity Q&A Forum

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Employee Information

Full Name:	Employee ID:	Department:	Job Title:

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Forum Details

Forum Title:	Date of Participation:	Duration:	Facilitator/Moderator:
Business Continuity Q&A Forum

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Summary of Participation

I, the undersigned, confirm that I have actively participated in the mandatory online Business Continuity Q&A Forum hosted by SayPro. During the session, I engaged with continuity experts and colleagues to clarify questions, share experiences, and deepen my understanding of SayPro’s business continuity strategies and protocols.

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Employee Acknowledgment

I understand the importance of business continuity and commit to applying the insights gained from the forum to support SayPro’s operational resilience.

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Employee Signature: ___________________________
Date: ___________________________

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Facilitator Confirmation

I confirm that the above-named employee participated in the online Q&A forum.

Facilitator Name: ___________________________
Signature: ___________________________
Date: ___________________________