SayPro Strategy Review Meeting Minutes

Date: [Insert date]
Time: [Insert time]
Location: [Physical or virtual meeting details]
Facilitator: [Name]
Note Taker: [Name]
Attendees:

• [Name], Strategy Team Lead
• [Name], Monitoring & Evaluation Officer
• [Name], Program Manager – Youth Skills
• [Name], IT Support
• [Name], Reporting Officer
• [Others as applicable]

1. Opening and Welcome

• Facilitator welcomed participants and outlined the meeting objectives: review latest monitoring data, discuss strategic implications, and update action plans.

2. Review of Previous Meeting Minutes

• Minutes from the previous strategy review session were approved with no amendments.
• Outstanding action items were reviewed (see Section 6).

3. Presentation of Monitoring & Evaluation Data

• M&E Officer presented key findings from the latest monthly report (June SCLMR-1).
• Highlights:
  • 76% average training attendance, regional disparities noted.
  • Dropout rates higher in Module 2.
  • Satisfaction scores averaging 4.2/5, with feedback emphasizing desire for more practical sessions.
• Data quality issues were acknowledged and mitigation steps discussed.

4. Strategic Implications and Discussion

• Participants discussed the impact of attendance trends on overall program success.
• Need to prioritize transport stipends and mentorship programs to reduce dropout.
• Suggested piloting additional hands-on workshops based on feedback.
• Regional teams to investigate low attendance causes in Limpopo and Free State.

5. Action Plan Updates

• Revised timelines for mentorship program rollout agreed upon.
• Assignment of responsibilities for follow-up surveys and stakeholder engagement.
• IT Support to improve data collection platform integration for real-time monitoring.

6. Review of Outstanding Action Items

7. New Business

• Discussion on upcoming funding opportunities and alignment with strategic goals.
• Planning for next quarterly strategy workshop initiated.

8. Next Meeting

• Scheduled for [Date], at [Time].
• Focus: Review progress on new action items and refine strategy based on updated data.

9. Adjournment

• Meeting closed at [Time].
• Thanks to all participants for their contributions.