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SayPro Training on how to Report our work also how to attend events meeting
Meeting Title: Training on how to Report our work also how to attend events
Date: 28 May 2025
Time: 9H30
Location/Platform: Midrand Head Office
Facilitator/Host: Tsakani RekgotsoAttendees: Patricia Tsebe – Chief Resrach
Sphiwe Sibiya – Research Manager
Mapaseka Matabane – Research Specialist
Pertunia Thobejane – Research Specialist
Patricia Maake – Research Officer
Bonolo Marishane – Research Specialist
Tsakani Rekgotso – Monitoring ChiefAgenda:
1. Understand the standard process for reporting our work
2. Learn best practices for attending and representing at events
3. Learn how to write clear, concise, and structured reports.
4. Improve participation and representation during eventsMinutes:
Opening Remarks
1. The meeting commenced at 09H30 AM
2.The purpose of the training was to help participants understand how to attend official events in a professional manner and how to report their daily work accurately and clearly.Communication Protocol Clarification
1. Mrs. Rekgotso led the session and demonstrated how to report our daily work properly. She emphasized the importance of following specific rules when publishing or sharing content related to our events. She also showed us professional examples and gave practical guidance.
2. Know how to provide reference links and evidence to support your work
3. Reports must follow a consistent structure
4. Event posts or published updates must include reference links
5. Evidence of work must be attached or linked to prove that the work was doneKey Learnings
1. Daily work reports must be clear, factual, and follow a specific structure.
2. Our events must have reference links also the links to prove you work
3. Improve the quality and reliability of communication and reporting
4. Always include reference links when sharing event information publicly
5. Provide proof of your activities through supporting linksParticipant Feedback
Participants found the training helpful, especially the part about using evidence and links to back up reports. They appreciated the practical examples and guidance shared by Mrs. Rekgotso.
Recommendations
1. Distribute a checklist for publishing events (including references and proof)
2. Create templates for daily reports with space for links and evidence
3. Encourage team leads to review reports before they are shared publicly
4. Schedule regular follow-up sessions for quality improvementConclusion
This session, led by Mrs. Rekgotso, successfully trained participants on professional reporting, proper event attendance, and the correct way to publish content. The emphasis on using reference links and proof of work ensures accountability, transparency, and professionalism in everything we do.
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SayProCER: Minutes of the Meeting for the Neftaly Kingdom Circula Submission from Spokesperson
To the CEO of SayPro, Neftaly Malatjie, the Chairperson of SayPro, Mr Legodi, all Royal Committee Members, and all SayPro Chiefs
Kgotso a ebe le lena
Neftaly Kingdom Circula Submission
SayPro Meeting Summary: Neftaly Kingdom Circular Submission and Project Accountability
Kgotso a ebe le lena.
On behalf of the CEO of SayPro, Mr. Neftaly Malatjie, Chairperson Mr. Legodi, all Royal Committee Members, and SayPro Chiefs, we extend our appreciation for the active participation and collaboration during the recent meeting regarding the Neftaly Kingdom Circular Submission.
Special thanks go to Mme Rikhotso for professionally conducting the session and to Mme Netshiodze for her detailed submission, titled “Take Us Human Capital 563.” Her presentation covered several essential subtopics, including the Neftaly Kingdom’s purpose, policy scope, governance and leadership structure, compliance, and review processes. Mme Rikhotso further polished and explained the content thoroughly, ensuring clarity for all in attendance. Mme Netshiodze also engaged with meaningful questions, which Mme Rikhotso addressed effectively.
Key concerns were raised by CEO Mr. Malatjie, particularly regarding the daily reporting process for Neftaly Kingdom, which he emphasized should be in line with the circular and policy. Questions were posed on why reports were not being received, what steps were taken in response, and whether any updates were communicated to leadership. He asked pointedly, “When are you going to tell me that you are not getting reports?”
Another central issue discussed was the status of youth involvement in the Neftaly Kingdom. When it was noted that youth were not initially present, actions were taken to locate them, and Chair Mr. Cliff later confirmed their attendance. Mr. Malatjie also asked directly, “Where is my report?”—highlighting concerns about delayed submissions and communication breakdowns.
A critical part of the session focused on the Sports and Soccer Leadership Project. Mr. Malatjie and Chair Mr. Legodi raised several questions about the apparent suspension of Mr. Ramolesana’s involvement, the status of events, and whether appropriate approvals or communications had been made. Questions included:
- Has Development submitted any requests to SayPro Executive Royalty?
- Why were planned soccer events not executed?
- Were these events included in the calendar as expected?
- Did the Development team leave the project without notice?
The leadership has made it clear that accountability, communication, and strict adherence to the circular and policies are non-negotiable. The Chair was requested to clarify next steps, and Mme Rikhotso was again called upon to address final matters.
As spokesperson for CEO Mr. Malatjie, the professional closing message is:
“Thank you for your time and attention today. Should you have any further inquiries or require additional information, please don’t hesitate to reach out. We look forward to continuing our collaboration with you.”
My message shall end here
Mnisi Moses|SayPro Spokesperson
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SayPro Royal Committee Minutes of the Meeting : 21 May 2025
MINUTES OF THE MEETING
Date: 21 May 2025
Time: 15:45
Venue: Microsoft Teams
Subject: Daily Report Handover | SayPro Chief OperationsOpening and Declaration
The meeting commenced with an opening address by Mr. Lekgodi, Chairperson of the Royal Committee, who officially inaugurated the session. The Declaration from the Royal Committee Chairperson was then read aloud by Mr. Lekgodi, with his team endorsing it. Mr. Lekgodi subsequently took the Royal Chief Oath and presented a declaration of work.Handover and Work Submission
All colleagues confirmed the successful handover of their assigned tasks. The roles of Manager and Officer were noted as not applicable for this session. The Chief of Operations proceeded to submit completed tasks, ensuring alignment with sound economic principles.Weekly Work and Link Submission Updates
Links for the previous week’s work (12–14 May) have been submitted and uploaded to SayPro, accessible via Microsoft Teams for Mr. Mnisi. Meeting minutes have been incorporated into these links and will be forwarded to Mr. Malatjie for review. Minutes for 19 May have been distributed and published on Push Ideas, while those for 20 May are pending and scheduled for submission by 15:00 on 22 May. Mr. Mnisi will review all shared links to confirm the work handover. Links for 21 May will be submitted on 22 May and reviewed by 15:00.Employee Productivity and Compliance
Following recent written warnings, employee productivity has significantly improved, with punctual submission of work now observed. Handover for tasks completed on 21 May is scheduled for submission by 15:00 on 22 May.Additional Declarations
Ms. Tsakani’s work declaration was received and acknowledged. The Chairperson also submitted a declaration regarding recreational activities/work, as required.Notes and Reminders
When submitting links for review, ensure that the corresponding meeting minutes are attached before forwarding them to Mr. Malatjie.Meeting Adjourned at: 16:20
Minutes Prepared by: Mmathabo Maleto | Marketing Officer
Date: 21 May 2025 -
SayPro Minutes of the Meeting on Onboarding, Interviews and Appointment of 50 Hosted TVET Learnership on 22 May 2025
Date: 22 May 2025
Time: 11:00am, Teams Meeting
Recording: Recap: SayPro Tshwane South TVET Meeting 22 May
Draft of the minutes : https://staff.saypro.online/drafts-of-the-minutes-21-05-2025/
Agenda Items
- SayPro Job Application Updates – Chief Human Capital Officer
- SayPro Recruitment Management – Chief Marketing Officer
- SayPro Interview Management – Chief Human Capital Officer
- SayPro Contract Management – Chief Human Capital Officer
- SayPro Onboarding and Work Commencement – Chief Marketing Officer
Meeting Proceedings
Introductions
- Mr. Nkiwane opened the meeting and welcomed all attendees.
- Mr. Malatjie thanked everyone for attending and stated the purpose of the meeting was to confirm readiness for project commencement.
Key Discussions & Decisions
- CV Submissions
- Sinenhlanhla: 35 CVs received out of 50; more are being submitted.
- Deadline for submission: Monday, 26 May 2025.
- Thomas confirmed he has contacted all learners and will ensure remaining CVs are submitted by the end of the day.
- Action: Mr. Mabusela to send the list of the 35 submitted candidates to Thomas.
- Document Submission
- Thomas inquired about the document submission process.
- Mr. Malatjie: If candidates submitted via SayPro Jobs, supporting documents must be emailed separately.
- Interviews
- Once all documents are received, the team will proceed with interviews (Step 3).
- Interviews will be scheduled between Monday to Wednesday, 26–28 May 2025.
- By 28–30 May 2025, appointment letters must be signed.
- Induction is scheduled for 2 June 2025.
- Communication & Reporting
- Daily updates will be provided on attendance, document submissions, and general progress.
- Introduction meetings with SayPro team scheduled for 3–6 June 2025.
- Interns to check in weekly at the office, only when they do not have classes.
- A weekly office attendance schedule will be created, inclusive of daily team meetings.
- Learnership Duration
- Thomas: The learnership spans five months, running from November 2024 to October 2025.
- Only learners outside the core group of 50 are required to attend classes.
- Performance Reporting
- Performance reports will go through Thomas, with his supervisor copied.
- Logbooks: SayPro prefers using logbooks for experiential learning, and Thomas confirmed he will send a logbook format.
- All tasks must be signed off with supporting evidence.
- Evidence & Documentation
- Thomas requested clarification regarding letters from colleges.
- Mr. Malatjie confirmed no college letter is required unless the learner is an N6 TVET student, which is not the case here.
- Activities and Learning Material
- SayPro requested clarification on whether tasks/activities come from the college or SayPro.
- Thomas: Currently, there are two programs; one still to be shared.
- SayPro requested a list of qualifications, program descriptions, and a textbook or info pack to guide placement.
- Learning materials include cybersecurity, data analytics, and cloud computing.
- Work Setup & Evidence
- Work will be conducted face-to-face once a week.
- Emphasis on evidence collection, attendance, and potentially monthly reports.
- Mr. Malatjie confirmed SayPro can provide reports but requires a clear KPI directive.
- Daily Reporting Tool – SayPro Ideas
- Daily activities to be reported via SayPro Ideas platform.
- Each learner will be tagged, and activities tracked.
- Thomas will be given access to monitor activities.
- Each department will report progress and updates daily.
- IT Infrastructure
- Mr. Nkiwane asked about access to laptops and internet.
- Follow-up required on resource availability.
- Recap & Next Steps
- CV finalization and interview invitations to be completed by 22 May 2025.
- Interviews on 28–30 May 2025.
- Induction on 2 June 2025.
- Daily reports, logbooks, and performance monitoring to be shared with Mr. Thomas.
- Current Candidate Count
- Mr. Mabusela: 38 CVs currently submitted.
- Requested that qualifications be listed next to candidate names to assist with placement.
- Final Comments
- Mr. Malatjie: Expressed gratitude for the collaboration and hopes for future partnership opportunities.
- Mr. Nkiwane: Thanked everyone and closed with a request for a song and prayer.
- Thomas: Confirmed that a song and prayer are welcome.
Meeting Adjourned
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SayPro Minutes of the Meeting on Onboarding, Interviews and Appointment of 50 Hosted TVET Learnership on 22 May 2025
22/05/2025
Agenda
1. SayPro Job Application Updates – SayPro Chief Human Capital Officer
2. SayPro Recruitment Management – SayPro Chief Marketing Officer
3. SayPro Interview Management – SayPro Chief Human Capital Officer
4. SayPro Contract Management – SayPro Chief Human Capital Officer
5. SayPro Onboarding and Work Commencement – SayPro Chief Marketing OfficerIntrodcutions
Mr. Nkiwane – Purposes
Mr. Malatjies – thank you for joining, we are here to present our readiness to start with the projects.
Sinenhlanhla – We have 35 CVs out of 50 and they are still submitting.
Mr. Malatjie – when is the deadline
Sine- By Monday 26/05/2025 we need all the CVs to be submitted.
Mr. Malatjie – Thomas kindly update us on the progress on your side.
Thomas – I have communicated with all the learners to submit, but i’ll check and ensure that they submit by today.
Mr. Malatjie – Mabusela send the list of 35 candidates to Thomas
Thomas – regarding documents, i was going to ask whether they should send their documents.
Malatjie – if the submitted on SayPro Jobs, then they should send them via email.
Malatjie – now that we have received, we need to get documents and then conduct step 3. We would like to interview them if they don’t have class.
Thomas – palcement is a priority and you are allowed to invite them for interviews.
Malatjie – We will update you on the progress.
Mabusela – push that we set interviews for Monday – Wednesday next week.
By 28.29.30 May, they must have signed appointment letters.
We can schedule an induction for the 02nd June 2025.
All in agreement.
Malatjie – we will give you daily updates, confirmed attendance, submission and ensure that all processes are followed.
02/06/2025 – induction and
3/4/5/6 meeting with us for introductions.
Ones a week they must come in and check in and work in the office.
Create a weekly schedule of who will be coming to the office, this will be inclusive of daily meetings. Only when there are no classes.
Malatjie – How long is the learnership
Thomas – 5 months and a few days. they started November 2024- October 2025.
Malatjie – so we have until October, Do they go to classes
Thomas – only those that are not a part of the 50.
Malatjie – Who we report to in terms of performance
Thomas – it will be through me, but my boss should be copied.
Malatjie – Do they have a log-book
Thomas – do you have a logbook on your side and we only use a register.
Malatjie – we normally have a logbook for them to use a guide for experiencial learning.
Thomas – will send a logbook
Malatjie – there are tasks that they need to do and we need to have them sign and that will be supported by supporting evidence.
Malatjie – we will be with the for 5 months, what do you need from us.
Thomas – Evidence of practicals. Letter from College, should we get a generic one or should it be individually submitted.
Malatjie – No, that is only for N6 TVET student and so no need for a letter. This does not require a letter from you.
Malatjie – another things we want to check with you is regarding , the activities, is it according to your directive or from us, to avoid clashing.
Thomas – so far is two programs, the other one is still to be shared.
Malatjie – share a textbook or infopack, list and qualifications they do.
Thomas- i will shared it with you.
Malatjie – this is to place them in them right positions.
Thomas – learning material linked to cyber and cloud.
Malatjie – what do you require from us.
Thomas – work set-up has been explained, ones a week and f2f interaction.
The main thing is evidence and attendance. I am not sure if we might need to prepare a monthly report.
Malatjie – we are able to provide a report but we need directive on KPI.
Thomas – daily actives and performance
Malatjie – SayPro has Ideas for daily activity reports. I will share my screen to demonstrate: Reporting – each person reports from SayPro ideas – we will tag them, they will be able to report each and every activity they do.
You will be linked to have access so that you can monitor activities. We have scheduled tasks to each person, that are available on SayPro-Ideas.
Malatjie – registers will be shared with Thomas everyday.
Each departments will be able to report.
there will be tags for them and tags for you and we will provide daily updates and progress.
Clifford – Reporting, Mr. Malatjie is referring to specific indicators and requirements.
Thomas – monthly reports will be preferred
Activities -KPI – Set Activities, Consolidated Report.
Nkiwane – do they have access to laptops and internet.
Malatjie – recap, we will finalize and send invitations by today and tomorrow. Wed, Thur, Fri we are done with everyone. Monday the 02/06/2025. Daily reports, performance, registers and logbooks will be shared by Mr. Thomas.
Mabusela- We have 38.
Malatjie – Kindly write qualifications on this list. You said they are doing, cybersecurity, data analytics and cloud computing.
Thank you so much for the opportunity and we would like to meet and collaborate on more projects.
Nkiwane – Thank you to everyone and we shall submit the required information, request for song and prayer.
Malatjie – please confirm with Thomas.
Thomas – its ok to sing and pray.