Tag: organogram

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

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Written by

Sinentlantla Mabusela

Organogram for SayProCSPR-18 SayPro University of Technologies Strategic Partnerships Office

04/06/2025
Organogram for SayProCSPR-19 SayPro University Strategic Partnerships Office

04/06/2025
Organogram for SayProCSPR-20 SayPro Community Education Centres Strategic Partnerships Office

04/06/2025
Organogram for SayProCSPR-21 SayPro Public Colleges Strategic Partnerships Office

04/06/2025
SayPro Clifford Legodi submission of SayPro Clifford Legodi submission of SayPro Monthly April SCOR-1 SayPro Quarterly Human Capital Mapping Plan and Organogram and Monitoring: by SayPro Strategic Planning Office under SayPro Operations Royalty on 2025-04-22 @ 09:00 (SAST) to 2025-04-22 @ 16:00 (SAST)

To the CEO of SayPro Neftaly Malatjie, the Chief Executive Officer of SayPro Mr. Mputla, all Royal Committee Members/all SayPro Chief Royal Members

Kgotso a ebe le lena

Please receive submission of my work

Reference Link – https://en.saypro.online/event/saypro-monthly-april-scor-1-saypro-monthly-communicate-continuity-procedures-inform-staff-and-stakeholders-about-business-continuity-procedures-by-saypro-strategic-planning-office-under-saypro-opera-2/

SayPro Educate SayPro staff and stakeholders about existing business continuity procedures – https://staff.saypro.online/saypro-educate-saypro-staff-and-stakeholders-about-existing-business-continuity-procedures/

SayPro Improve SayPro’s readiness and response mechanisms for unexpected events – https://staff.saypro.online/saypro-improve-saypros-readiness-and-response-mechanisms-for-unexpected-events/

SayPro Improve SayPro’s readiness and response mechanisms for unexpected events – https://staff.saypro.online/saypro-improve-saypros-readiness-and-response-mechanisms-for-unexpected-events-2/

SayPro Establish communication channels for continuity protocol distribution and verification – https://staff.saypro.online/saypro-establish-communication-channels-for-continuity-protocol-distribution-and-verification/

SayPro Document stakeholder awareness and integration of SayPro’s continuity standards – https://staff.saypro.online/saypro-document-stakeholder-awareness-and-integration-of-saypros-continuity-standards/

SayPro Ensure that SayPro’s business continuity plan aligns with strategic, operational, and safety goals for Q2 – https://staff.saypro.online/saypro-ensure-that-saypros-business-continuity-plan-aligns-with-strategic-operational-and-safety-goals-for-q2/

SayPro Lead the monthly continuity communication rollout via the SayPro website – https://staff.saypro.online/saypro-lead-the-monthly-continuity-communication-rollout-via-the-saypro-website/

SayPro Coordinate department-wise briefings and content uploads – https://staff.saypro.online/saypro-coordinate-department-wise-briefings-and-content-uploads/

SayPro Customize communication materials using SayPro’s GPT-generated content – https://staff.saypro.online/saypro-customize-communication-materials-using-saypros-gpt-generated-content/

SayPro Train SayPro departments on platform use for continuity-related submissions – https://staff.saypro.online/saypro-train-saypro-departments-on-platform-use-for-continuity-related-submissions/

SayPro Monitor engagement levels and feedback across SayPro teams – https://staff.saypro.online/saypro-monitor-engagement-levels-and-feedback-across-saypro-teams/

SayPro Submit a full monthly continuity communication summary to SayPro Operations Royalty – https://staff.saypro.online/saypro-submit-a-full-monthly-continuity-communication-summary-to-saypro-operations-royalty/

SayPro List 100 business continuity procedures relevant to organizations like SayPro – https://staff.saypro.online/saypro-list-100-business-continuity-procedures-relevant-to-organizations-like-saypro/

SayPro Generate 100 communication messages to share SayPro’s continuity plans with employees – https://staff.saypro.online/saypro-generate-100-communication-messages-to-share-saypros-continuity-plans-with-employees/

SayPro List 100 potential business disruption scenarios and SayPro’s ideal responses – https://staff.saypro.online/saypro-list-100-potential-business-disruption-scenarios-and-saypros-ideal-responses/

SayPro List 100 questions employees may ask about SayPro’s continuity strategies – https://staff.saypro.online/saypro-list-100-questions-employees-may-ask-about-saypros-continuity-strategies/

SayPro Generate 100 business continuity indicators and risk triggers for SayPro departments – https://staff.saypro.online/saypro-generate-100-business-continuity-indicators-and-risk-triggers-for-saypro-departments-2/

SayPro Departmental Continuity Procedure Plan – https://staff.saypro.online/saypro-departmental-continuity-procedure-plan/

SayPro Personal Emergency Contact Update Form – https://staff.saypro.online/saypro-generate-100-business-continuity-indicators-and-risk-triggers-for-saypro-departments/

SayPro Equipment and Remote Access Checklist –https://staff.saypro.online/saypro-generate-100-business-continuity-indicators-and-risk-triggers-for-saypro-departments-2/

SayPro Crisis Communication Tree (Department-Specific) – https://staff.saypro.online/saypro-personal-emergency-contact-update-form/

SayPro Work Recovery Protocol Sheet – https://staff.saypro.online/saypro-work-recovery-protocol-sheet/

SayPro Staff Sign-off on Continuity Training Completion – https://staff.saypro.online/saypro-staff-sign-off-on-continuity-training-completion/

SayPro Q2 Business Continuity Compliance Tracker – https://staff.saypro.online/saypro-q2-business-continuity-compliance-tracker/

SayPro Team-Based Risk and Response Scenario Planning Sheet – https://staff.saypro.online/saypro-team-based-risk-and-response-scenario-planning-sheet/

SayPro Upload and review of updated business continuity plans –https://staff.saypro.online/saypro-upload-and-review-of-updated-business-continuity-plans/

SayPro Completion of continuity procedures awareness training module –https://staff.saypro.online/saypro-completion-of-continuity-procedures-awareness-training-module/

SayPro Participation in one mandatory online continuity Q&A forum –https://staff.saypro.online/saypro-participation-in-one-mandatory-online-continuity-qa-forum/

SayPro Testing of digital access, data backups, and remote tools – https://staff.saypro.online/saypro-testing-of-digital-access-data-backups-and-remote-tools/

SayPro Conduct a simulated disruption response drill (virtual or physical) – https://staff.saypro.online/saypro-conduct-a-simulated-disruption-response-drill-virtual-or-physical/

SayPro Submit a departmental continuity improvement proposal –https://staff.saypro.online/saypro-submit-a-departmental-continuity-improvement-proposal/

SayPro Provide staff attendance and comprehension reports – https://staff.saypro.online/saypro-provide-staff-attendance-and-comprehension-reports/

SayPro Business Continuity Plan Template –https://staff.saypro.online/saypro-business-continuity-plan-template/

SayPro Emergency Contact Form Template –https://staff.saypro.online/saypro-emergency-contact-form-template/

SayPro Disruption Scenario Planning Template – https://staff.saypro.online/saypro-disruption-scenario-planning-template/

SayPro Internal Communication Flow Template –https://staff.saypro.online/saypro-internal-communication-flow-template/

SayPro IT and Systems Continuity Checklist –https://staff.saypro.online/saypro-it-and-systems-continuity-checklist/

SayPro Continuity Sign-off Sheet – https://staff.saypro.online/saypro-continuity-sign-off-sheet/

SayPro Staff Preparedness Assessment Form – https://staff.saypro.online/saypro-staff-preparedness-assessment-form/

SayPro Monthly Progress Report Template – https://staff.saypro.online/saypro-monthly-progress-report-template-2/

SayPro Evidence of at least one continuity procedure test –https://staff.saypro.online/saypro-evidence-of-at-least-one-continuity-procedure-test/

SayPro Confirmation of 100% staff awareness on continuity roles – https://staff.saypro.online/saypro-confirmation-of-100-staff-awareness-on-continuity-roles/

SayPro Updated emergency contacts for all team members – https://staff.saypro.online/saypro-updated-emergency-contacts-for-all-team-members/

SayPro Completion of SayPro’s Continuity Risk Scorecard – https://staff.saypro.online/saypro-completion-of-saypros-continuity-risk-scorecard/

SayPro Documentation of coordination with SayPro external partners –https://staff.saypro.online/saypro-documentation-of-coordination-with-saypro-external-partners/

SayPro Risk-to-continuity alignment statements for Q2 objectives – https://staff.saypro.online/saypro-risk-to-continuity-alignment-statements-for-q2-objectives/

SayPro Upload of new mitigation actions identified during Q1 –https://staff.saypro.online/saypro-upload-of-new-mitigation-actions-identified-during-q1/

Clifford Legodi | COO| SayPro

22/05/2025
SayPro Clifford Legodi submission of SayPro Monthly April SCOR-1 SayPro Quarterly Human Capital Mapping Plan and Organogram and Monitoring: by SayPro Strategic Planning Office under SayPro Operations Royalty on 2025-04-23 @ 09:00 (SAST) to2025-04-23 @ 16:30 (SAST)

To the CEO of SayPro Neftaly Malatjie, the Chief Executive Officer of SayPro Mr. Mputla, all Royal Committee Members/all SayPro Chief Royal Members

Kgotso a ebe le lena

Please receive submission of my work

Reference Link – https://en.saypro.online/event/saypro-monthly-april-scor-1-saypro-quarterly-human-capital-mapping-plan-and-organogram-and-monitoring-by-saypro-strategic-planning-office-under-saypro-operations-royalty-2/

SayPro Develop an accurate and dynamic mapping of SayPro’s workforce (human capital) – https://staff.saypro.online/saypro-develop-an-accurate-and-dynamic-mapping-of-saypros-workforce-human-capital-2/

SayPro Align SayPro organograms with current strategic and operational priorities – https://staff.saypro.online/saypro-initiative-alignment-of-organograms-with-strategic-and-operational-priorities/

SayPro Identify skill gaps and workforce redundancies at SayPro-https://staff.saypro.online/saypro-initiative-identification-of-skill-gaps-and-workforce-redundancies/

SayPro Enable SayPro to proactively plan recruitment, training, and internal mobility – https://staff.saypro.online/saypro-strategic-workforce-planning-initiative/

SayPro Support quarterly monitoring and strategic decision-making by SayPro leadership – https://staff.saypro.online/saypro-support-quarterly-monitoring-and-strategic-decision-making-by-saypro-leadership-2/

SayPro Ensure that each role at SayPro is directly linked to specific organizational outputs – https://staff.saypro.online/saypro-ensure-that-each-role-at-saypro-is-directly-linked-to-specific-organizational-outputs/

SayPro Collect human capital data from all SayPro departments via the SayPro website – https://staff.saypro.online/saypro-collect-human-capital-data-from-all-saypro-departments-via-the-saypro-website/

SayPro Maintain and update SayPro’s enterprise organogram – https://staff.saypro.online/saypro-maintain-and-update-saypros-enterprise-organogram/

SayPro Identify vacant, redundant, or duplicated positions within SayPro – https://staff.saypro.online/saypro-identify-vacant-redundant-or-duplicated-positions-within-saypro/

SayPro Ensure skill alignment across SayPro’s strategic pillars – https://staff.saypro.online/saypro-ensure-skill-alignment-across-saypros-strategic-pillars/

SayPro Facilitate updates and uploads of department-level organizational charts – https://staff.saypro.online/wp-admin/post.php?post=68987&action=edit

SayPro Report on staff distribution, capabilities, and critical gaps for the quarter – https://staff.saypro.online/saypro-report-on-staff-distribution-capabilities-and-critical-gaps-for-the-quarter/

SayPro Collaborate with HR and department leads across SayPro – https://staff.saypro.online/saypro-collaborate-with-hr-and-department-leads-across-saypro/

SayPro List 100 critical roles for a development and training organization like SayPro – https://staff.saypro.online/saypro-list-100-critical-roles-for-a-development-and-training-organization-like-saypro/

SayPro Generate 100 human capital metrics SayPro can track quarterly – https://staff.saypro.online/saypro-can-track-quarterly1-workforce-composition-demographics/

SayPro List 100 possible departmental structures for nonprofit organizations like SayPro – https://staff.saypro.online/saypro-list-100-possible-departmental-structures-for-nonprofit-organizations-like-saypro/

SayPro Generate 100 position titles, job roles, and responsibilities suitable for SayPro – https://staff.saypro.online/saypro-generate-100-position-titles-job-roles-and-responsibilities-suitable-for-saypro/

SayPro List 100 best practices for maintaining and communicating organizational organograms – https://staff.saypro.online/saypro-list-100-best-practices-for-maintaining-and-communicating-organizational-organograms-2/

SayPro Q2 Departmental Organogram (Visual Format) – https://staff.saypro.online/saypro-q2-departmental-organogram-visual-format/

SayPro Staff Role Descriptions and Titles – https://staff.saypro.online/saypro-staff-role-descriptions-and-titles/

SayPro Human Capital Distribution Matrix – https://staff.saypro.online/saypro-human-capital-distribution-matrix/

Skill Inventory Submission Template – https://staff.saypro.online/saypro-inventory-submission-template/

SayPro Workforce Reassignment/Exit Report (if applicable) – https://staff.saypro.online/saypro-workforce-reassignment-exit-report-if-applicable/

SayPro Internal Mobility/Promotion Proposals – https://staff.saypro.online/saypro-internal-mobility-promotion-proposals/

SayPro Recruitment Justification Sheets (if requesting new roles) – https://staff.saypro.online/saypro-recruitment-justification-sheets-if-requesting-new-roles/

SayPro Signed Organogram Validation from Department Head – https://staff.saypro.online/saypro-signed-organogram-validation-from-department-head/

SayPro Submit updated staff structure (including changes in reporting lines) – https://staff.saypro.online/saypro-submit-updated-staff-structure-including-changes-in-reporting-lines/

SayPro Align positions with Q2 strategic focus areas (outputs-based) – https://staff.saypro.online/saypro-align-positions-with-q2-strategic-focus-areas-outputs-based/

SayPro conducts an internal skills assessment (per employee) – https://staff.saypro.online/saypro-conducts-an-internal-skills-assessment-per-employee/

SayPro Tag all vacant and overlapping positions-https://staff.saypro.online/saypro-vacant-and-overlapping-positions-identification-form/

SayPro Highlight critical shortages and future staffing needs – https://staff.saypro.online/saypro-highlight-critical-shortages-and-future-staffing-needs/

SayPro Review organograms for alignment with SayPro’s values and diversity objectives – https://staff.saypro.online/saypro-review-organograms-for-alignment-with-saypros-values-and-diversity-objectives/

SayPro Upload role descriptions linked to Q2 deliverables – https://staff.saypro.online/saypro-upload-role-descriptions-linked-to-q2-deliverables/

SayPro Organogram Builder Template – https://staff.saypro.online/saypro-organogram-builder-template/

SayPro Human Capital Mapping Submission Form – https://staff.saypro.online/saypro-human-capital-mapping-submission-form/

SayPro Staff Capability Matrix Template – https://staff.saypro.online/saypro-staff-capability-matrix-template/

SayPro Departmental HR Profile Sheet – https://staff.saypro.online/saypro-departmental-hr-profile-sheet/

SayPro Vacancy Justification Form – https://staff.saypro.online/saypro-vacancy-justification-form/

SayPro Role-to-Output Linkage Table – https://staff.saypro.online/saypro-role-to-output-linkage-table/

SayPro Workforce Capacity Summary Template – https://staff.saypro.online/saypro-workforce-capacity-summary-template/

Quarterly Monitoring Checklist – https://staff.saypro.online/quarterly-monitoring-checklist/

SayPro Verified Q2 organogram with all names and role codes – https://staff.saypro.online/saypro-verified-q2-organogram-with-all-names-and-role-codes/

SayPro Updated SayPro Staff Capability Dashboard entries – https://staff.saypro.online/saypro-updated-saypro-staff-capability-dashboard-entries/

SayPro Submission of at least 3 new or adjusted job descriptions – https://staff.saypro.online/saypro-submission-of-at-least-3-new-or-adjusted-job-descriptions/

SayPro Identification of 1–3 high-priority roles to fill or upskill – https://staff.saypro.online/saypro-identification-of-1-3-high-priority-roles-to-fill-or-upskill/

SayPro Mapping of all contract and full-time positions by budget source – https://staff.saypro.online/saypro-mapping-of-all-contract-and-full-time-positions-by-budget-source/

SayPro Completion rate of 100% in departmental submission by deadline – https://staff.saypro.online/saypro-completion-rate-of-100-in-departmental-submission-by-deadline/

SayPro Engagement of all units in the Organogram Compliance Tracker on the SayPro site – https://staff.saypro.online/saypro-engagement-of-all-units-in-the-organogram-compliance-tracker-on-the-saypro-site/

Clifford Legodi | COO| SayPro

21/05/2025

SayPro Engagement of all units in the Organogram Compliance Tracker on the SayPro site

SayPro Engagement of Units in the Organogram Compliance Tracker

1. Tracker Overview

The Organogram Compliance Tracker will map out each department’s compliance with organizational standards, deadlines, and roles within the organizational structure. The tracker will be updated regularly to reflect the engagement status of each department, ensuring full alignment with SayPro’s goals.

2. Key Columns for the Compliance Tracker

Unit/Department	Unit Head/Manager	Assigned Roles	Compliance Tasks	Status of Compliance	Engagement Level	Deadline	Date of Last Update	Comments/Notes
Operations	Alan Cooper	Project Manager, Operations Assistant	Submit Quarterly Report	In Progress	High	30/06/2025	15/06/2025	Awaiting final project completion
Human Resources	Laura White	HR Specialist, Recruitment Coordinator	Employee Survey Analysis	Pending	Medium	05/07/2025	10/06/2025	On track for next HR meeting
Finance	Sophie Hall	Finance Analyst, Budget Specialist	Budget Review Submission	Completed	High	10/07/2025	12/06/2025	On schedule, no issues
Marketing	Rachel Adams	Marketing Specialist, Social Media Lead	Marketing Analytics Report	In Progress	Medium	15/06/2025	08/06/2025	Waiting for final data analysis
IT	Michael Black	IT Manager, Developer	System Upgrade Report	Completed	High	20/06/2025	18/06/2025	All systems on track
Customer Service	James Lee	Customer Support Lead	Monthly Feedback Report	Completed	High	25/06/2025	20/06/2025	Early submission with all data reviewed

3. Key Components Explained

Unit/Department: Name of the department or unit in the organization.
Unit Head/Manager: The name of the person responsible for overseeing compliance and ensuring tasks are completed on time.
Assigned Roles: A list of key roles or individuals involved in completing the compliance task.
Compliance Tasks: A short description of the tasks or responsibilities for each department to maintain compliance (e.g., submission of reports, employee surveys, budget reviews).
Status of Compliance: Indicates the current status of the task (e.g., Completed, In Progress, Pending).
Engagement Level: Measures how actively the department is participating (e.g., High, Medium, Low).
Deadline: The deadline for each department’s compliance-related task.
Date of Last Update: The date when the tracker was last updated for the department.
Comments/Notes: Additional details, such as any obstacles, delays, or noteworthy progress that should be noted.

4. How to Use the Tracker

Regular Updates: Each department head or manager should update the tracker regularly (e.g., weekly or bi-weekly) to reflect the current status of compliance tasks. This ensures transparency and timely reporting of any issues.
Set Reminders: Use automated reminders or notifications within the SayPro site to alert managers when updates are required or when deadlines are approaching. This will help keep all units engaged and prevent missed deadlines.
Track Engagement Levels: Assign each department an engagement level based on how actively they are participating in compliance tasks. This will highlight areas where more attention is needed.
Departmental Accountability: Encourage department heads to take ownership of the tracker and ensure their team members contribute to completing tasks within the deadlines.
Monitor Trends: Track and report trends over time (e.g., units with consistent delays or issues) so you can address any recurring challenges or areas where additional support may be needed.

📈 Key Performance Indicators (KPIs) for Tracking Compliance

KPI	Target	Current Status	Action Required
% of Compliance Tasks Completed on Time	100%	90%	Focus on addressing departments with pending tasks
% of Departments Engaged in Compliance	100%	85%	Follow up with departments reporting low engagement
% of Early Submissions	50%	60%	Continue to encourage early submission to avoid delays
% of Tasks Pending Completion	0%	10%	Identify specific departments and resolve issues

📁 Format Options for Integration

You can integrate this Engagement Tracker on the SayPro site using any of the following formats:

Google Sheets (for collaboration across teams and easy real-time updates).
Excel (for more advanced tracking, filtering, and analytics).
Web-based Tracker (integrating the tracker into your SayPro internal site as an interactive and centralized dashboard).
PDF/Word (for formal reporting or review).

📊 Conclusion

The Organogram Compliance Tracker will be a vital tool in ensuring that all departments within SayPro are aligned, engaged, and on track to meet organizational goals. By regularly updating the tracker, setting clear deadlines, and fostering accountability, you can achieve a smooth, compliant, and high-performing organization.

21/05/2025

SayPro Verified Q2 organogram with all names and role codes
SayPro Q2 Organogram Template (with Role Codes)

Below is a text-based structure you can use to map out roles and names with role codes, which can later be translated into a graphical organogram using tools like Microsoft Visio, Lucidchart, or even Google Slides.

1. Executive Leadership Team
- CEO (CEO001): Jane Doe
  - COO (COO001): John Smith
  - CFO (CFO001): Sarah Lee
  - CTO (CTO001): Peter Jones
2. Operations Department
- Operations Manager (OPM001): Alan Cooper
  - Project Manager (PM001): Emily Davis
  - Operations Coordinator (OPC001): Jack Brown
  - Logistics Assistant (LA001): Monica Greene
3. Human Resources Department
- HR Director (HRD001): Laura White
  - HR Manager (HRM001): Chris Taylor
  - Recruitment Specialist (RS001): Olivia Clark
  - HR Assistant (HA001): Daniel Green
4. Marketing Department
- Marketing Manager (MM001): Rachel Adams
  - Content Specialist (CS001): Jessica Thompson
  - Social Media Coordinator (SMC001): Mark Evans
  - SEO Specialist (SEOS001): Tim White
5. IT Department
- IT Manager (ITM001): Michael Black
  - Systems Administrator (SA001): Laura Hernandez
  - IT Support Specialist (ITSS001): James Lee
6. Finance Department
- Finance Manager (FM001): Sophie Hall
  - Accountant (A001): Brian Hall
  - Financial Analyst (FA001): Rachel Moore
🧩 Key to Role Codes:
- CEO001: Chief Executive Officer
- COO001: Chief Operating Officer
- CFO001: Chief Financial Officer
- CTO001: Chief Technology Officer
- OPM001: Operations Manager
- PM001: Project Manager
- HRD001: HR Director
- HRM001: HR Manager
- RS001: Recruitment Specialist
- MM001: Marketing Manager
- ITM001: IT Manager
- FM001: Finance Manager
- A001: Accountant
🖼️ Creating a Visual Organogram:
1. Using Tools: You can upload this structure into Lucidchart, Visio, or use Google Slides to create a diagram where each role is linked hierarchically.
2. Hierarchy: Start with the CEO at the top, branch down to department heads (COO, CFO, etc.), and then list their respective teams under them.
3. Add Role Codes: Place the role codes next to each person’s name for clarity.
📁 Format Options:
- I can assist with creating this in Google Sheets or Excel for easier tracking of roles and names, or if you prefer, I can help generate a PDF/Word document with this structure.
- If you want, I can also create a mock-up image using DALL·E to visually represent an organogram.
21/05/2025

SayPro Organogram Builder Template

Use this template to build, update, and validate department-level and enterprise-wide organograms. Supports quarterly reporting and organizational alignment.

🧩 Template Format Options:

You can use this template in:

✅ Microsoft PowerPoint (for visual editing)
✅ Google Slides (cloud-based collaborative version)
✅ Microsoft Excel / Google Sheets (for data entry version)
✅ Visio / Lucidchart (for advanced visualization)
✅ PDF export for submission and sharing

🛠️ PART 1: STAFF STRUCTURE DATA INPUT (Excel or Sheet-Based)

Staff ID	Full Name	Job Title	Reports To (Staff ID)	Department	Level	Location	Employment Type	Status
SAY-001	Naledi Khoza	Head of Training	CEO	Capacity Building	Management	Pretoria HQ	Full-time	Active
SAY-002	Thabo Maseko	Senior Training Facilitator	SAY-001	Capacity Building	Senior Staff	Pretoria HQ	Full-time	Active
SAY-003	Lesedi Ndlovu	Admin Support Officer	SAY-001	Capacity Building	Support Staff	Pretoria HQ	Full-time	Vacant
SAY-004	Bongiwe Dube	Monitoring & Eval. Officer	SAY-002	Capacity Building	Technical	Durban Field Office	Contract	Active

Note: Use consistent formatting for staff ID and “Reports To” fields to generate automatic tree structures.

🖼️ PART 2: VISUAL ORGANOGRAM LAYOUT (Slide or Diagram Format)

Use SmartArt in PowerPoint or diagramming tools like Lucidchart or Google Drawings to visualize the hierarchy based on the input above.

Example Layout (Top-down Tree View):

javaCopyEditCEO
 └── Head of Training (Naledi Khoza)
     ├── Senior Training Facilitator (Thabo Maseko)
     │    └── Monitoring & Evaluation Officer (Bongiwe Dube)
     └── Admin Support Officer (VACANT)

Color code boxes:
- 🟩 Active roles
- 🟥 Vacant roles
- 🟦 Contract/Consultant
- 🟧 Under Review / Acting

📌 PART 3: TAGGING & STRATEGIC ALIGNMENT

In Excel/Sheets, include an additional column to tag roles based on SayPro’s strategic pillars and Q2 outputs:

Role Title	Strategic Pillar	Q2 Output Tag
Head of Training	Pillar 1: Skills Development	“Q2-TRAIN-DELIVERY”
Monitoring & Eval. Officer	Pillar 2: Impact & Data	“Q2-M&E-REGIONAL-REPORTING”
Admin Support Officer	Operations & Systems	“Q2-ADMIN-LOGISTICS”

✅ PART 4: VALIDATION & SUBMISSION

Checklist Item	Complete (✓)
All roles listed (filled and vacant)
Reporting lines updated
Strategic tags applied (Pillar & Output)
Visual diagram matches data input
Signed off by Department Head
Submitted to HR and Strategic Planning

📤 Submission Instructions

Upload final version to:
🔗 SayPro HR Shared Drive > Organograms > Q2_2025
OR
📧 Email to: organogram@saypro.org.za
Deadline: [Insert your internal deadline]

🔧 Want Automation?

I can help generate:

A dynamic Excel tool that builds organograms using formulas
An automated Google Sheets + Google Drawings setup
A Lucidchart or Microsoft Visio template you can reuse quarterly

21/05/2025

SayPro Signed Organogram Validation from Department Head

📄 SayPro Organogram Validation Form

Departmental Sign-Off – Organogram Accuracy and Role Alignment

SECTION A: Department Information

Field	Details
Department / Unit Name	[e.g., Monitoring & Evaluation Unit]
Department Head Full Name	[e.g., Ms. Thandiwe Moyo]
Job Title	[e.g., Director of M&E]
Office Location	[e.g., SayPro HQ / Eastern Cape Office]
Reporting Date	[DD/MM/YYYY]
Reporting Quarter	[e.g., Q2 2025]

SECTION B: Organogram Verification Checklist

Please tick ✅ each item to confirm validation.

Validation Item	✅ Confirmed
All current staff roles are accurately reflected in the organogram	☐
Titles and reporting lines are updated and aligned with SayPro structure	☐
Vacant, redundant, or duplicate roles are clearly identified	☐
All acting roles are labeled with “(Acting)”	☐
Interns, volunteers, and contract staff are included where relevant	☐
The organogram reflects alignment with current strategic and operational goals	☐
Departmental inputs were submitted to HR/Strategic Planning on time	☐

SECTION C: Comments (if any)

Use this space to note any structural concerns, planned changes, or requests:

[Free text field — e.g., “Requesting HR review of two overlapping data roles before Q3 restructuring.”]

SECTION D: Department Head Certification

I hereby confirm that the attached departmental organogram is accurate as of the date above, reflects current workforce structure, and aligns with SayPro’s operational priorities and strategic workforce mapping requirements.

Name of Department Head	Signature	Date
[Full Name]

SECTION E: Strategic Planning Office Review (Internal Use Only)

Field	Details
Organogram Uploaded to HRIS	☐ Yes ☐ No
Discrepancies Identified?	☐ Yes ☐ No (If yes, attach notes)
Validated by	[Name, Strategic Planning Officer]
Signature
Validation Date	[DD/MM/YYYY]

📎 Submission Instructions:

Attach updated organogram (.pdf/.doc/.png) with this signed form.
Submit to the SayPro Strategic Planning Office and copy HR.
Due no later than the 5th working day of each new quarter.

21/05/2025

Tag: organogram

SayPro Educate SayPro staff and stakeholders about existing business continuity procedures – https://staff.saypro.online/saypro-educate-saypro-staff-and-stakeholders-about-existing-business-continuity-procedures/

SayPro Develop an accurate and dynamic mapping of SayPro’s workforce (human capital) – https://staff.saypro.online/saypro-develop-an-accurate-and-dynamic-mapping-of-saypros-workforce-human-capital-2/

SayPro Engagement of Units in the Organogram Compliance Tracker

1. Tracker Overview

2. Key Columns for the Compliance Tracker

3. Key Components Explained

4. How to Use the Tracker

📈 Key Performance Indicators (KPIs) for Tracking Compliance

📁 Format Options for Integration

📊 Conclusion

SayPro Q2 Organogram Template (with Role Codes)

1. Executive Leadership Team

2. Operations Department

3. Human Resources Department

4. Marketing Department

5. IT Department

6. Finance Department

🧩 Key to Role Codes:

🖼️ Creating a Visual Organogram:

📁 Format Options:

SayPro Organogram Builder Template

🧩 Template Format Options:

🛠️ PART 1: STAFF STRUCTURE DATA INPUT (Excel or Sheet-Based)

🖼️ PART 2: VISUAL ORGANOGRAM LAYOUT (Slide or Diagram Format)

📌 PART 3: TAGGING & STRATEGIC ALIGNMENT

✅ PART 4: VALIDATION & SUBMISSION

📤 Submission Instructions

🔧 Want Automation?

📄 SayPro Organogram Validation Form

SECTION A: Department Information

SECTION B: Organogram Verification Checklist

SECTION C: Comments (if any)

SECTION D: Department Head Certification

SECTION E: Strategic Planning Office Review (Internal Use Only)

📎 Submission Instructions: