Tag: Reassignment/Exit

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📄 SayPro Workforce Reassignment / Exit Report

SECTION A: Employee Information

Field	Details
Full Name	[Employee Name]
Employee ID	[e.g., SAY-001245]
Department / Unit	[e.g., Training & Development]
Position Title	[e.g., Program Officer]
Supervisor’s Name & Title	[e.g., Jane Dlamini, Programs Manager]
Office Location	[e.g., Cape Town Regional Office]

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SECTION B: Type of Exit or Change

Reassignment or Exit Type (tick applicable box)
☐ Internal Reassignment (New Department/Role)
☐ Voluntary Resignation
☐ Retirement
☐ Contract Expired
☐ Termination (with cause)
☐ Termination (without cause)
☐ Death
☐ Other (please specify): ____________________

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SECTION C: Reason for Exit or Reassignment

Please provide a brief narrative or explanation:

[Free text field: e.g., “Transferred to Monitoring & Evaluation Unit as part of quarterly workforce optimization.”]

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SECTION D: Exit Checklist

Item	Status	Comments
Notice letter received (if applicable)	☐ Yes ☐ No	[Date Received]
Handover report submitted	☐ Yes ☐ No	[Details of recipient]
Exit interview conducted	☐ Yes ☐ No	[Date & Interviewer]
All SayPro assets returned (IT, etc.)	☐ Yes ☐ No	[List returned items]
Final payslip issued	☐ Yes ☐ No	[Date of issuance]
Knowledge transfer completed	☐ Yes ☐ No	[To whom, when, how]
Access rights revoked (email, CRM, etc.)	☐ Yes ☐ No	[Date completed]

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SECTION E: Reassignment Details (If Applicable)

New Department / Role	New Supervisor	Effective Date
[e.g., Monitoring & Evaluation]	[Name & Title]	[DD/MM/YYYY]

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SECTION F: HR & Operations Sign-Off

Name	Role	Signature	Date
Line Manager
HR Officer
IT/Operations Officer	(For asset clearance)

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SECTION G: Final Comments / Notes

[Free text field for HR, supervisor, or leadership notes.]

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🔒 Confidential Document – Internal Use Only

This form must be submitted within 3 working days of the reassignment/exit date and stored in the employee’s official file.