Tag: Recruitment

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📄 SayPro Recruitment Justification Sheet

Use this form to propose the addition of new roles to the SayPro structure.

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SECTION A: Requestor Information

Field	Details
Department / Unit	[e.g., Community Training Division]
Submitted By	[Full Name]
Job Title	[e.g., Senior Program Manager]
Contact Email / Phone	[email@example.com / +27 000 0000]
Submission Date	[DD/MM/YYYY]

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SECTION B: Position Request Details

Field	Details
Proposed Job Title	[e.g., Youth Development Officer]
Number of Positions Requested	[e.g., 2]
Employment Type	☐ Full-Time ☐ Part-Time ☐ Contract ☐ Internship
Proposed Salary Band	[e.g., R240,000 – R280,000 annual]
Intended Start Date	[DD/MM/YYYY]
Reporting Line	[e.g., Reports to Regional Program Lead]
Duty Station / Location	[e.g., Limpopo Office / Remote]

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SECTION C: Strategic Justification

Criteria	Narrative Justification
Alignment with Strategic Goals	[e.g., Supports Pillar 2: Scaling Training Access in Rural Regions]
Evidence of Need	[e.g., Current staff-to-project ratio exceeds 1:6, affecting quality]
Budget Availability	[e.g., Funded through Q2 donor allocation; verified by Finance]
Programmatic / Operational Impact	[e.g., Will increase youth participation by 40% in targeted areas]

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SECTION D: Role Profile Summary

Key Duties & Responsibilities	Essential Qualifications & Experience
– Deliver training workshops	– Bachelor’s in Education / Development Studies
– Support community mobilization efforts	– 3+ years fieldwork experience
– Collect and report program data	– Strong facilitation and M&E skills
– Coordinate with regional program staff	– Local language proficiency preferred

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SECTION E: Alternative Options Explored

Have alternatives to recruitment been considered?
✅ Yes ☐ No

If yes, explain:

• Internal reassignment explored but no qualified candidates available
• Outsourcing considered but cost and quality risks identified

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SECTION F: Approval Workflow

Approver Name	Position	Signature	Date	Decision
Line Manager				☐ Approve ☐ Reject
Department Director				☐ Approve ☐ Reject
HR Business Partner				☐ Approve ☐ Reject
Finance Representative				☐ Confirmed Budget

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SECTION G: HR Office Use Only

Field	Details
Job Description Finalized?	☐ Yes ☐ No
Vacancy Approved for Posting?	☐ Yes ☐ No
Recruitment Timeline (Estimated)	[e.g., 4 weeks]
HR Remarks	[e.g., Recommend bundling with Q2 recruitment drive]

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📌 Notes:

• Attach a draft job description and organogram showing where the role fits.
• Final approvals must be logged in the SayPro HRIS and Quarterly Workforce Plan.
• Submit to HR & Strategic Planning Office for processing.