SayPro Media & Citation Tracking Form

SayPro

Media & Citation Tracking Form

Purpose:

This form is designed to track and document all media mentions, citations, and related communications involving SayPro employees. This helps maintain accurate records for internal review, reporting, and public relations purposes.

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Employee Information

• Full Name:
• Employee ID:
• Department/Team:
• Position:
• Email:
• Phone Number:

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Media/Citation Details

• Date of Mention/Citation:
• Type of Media:
  (e.g., Online article, TV/Radio interview, Podcast, Print media, Social Media, etc.)
• Media Outlet Name:
• URL or Reference Link:
• Title of Article/Segment:
• Summary of Mention or Citation:
  (Brief description of the content where SayPro or the employee was mentioned)
• Employee Role in Mention:
  (e.g., Interviewee, Author, Expert commentator, Quoted source, etc.)
• Is this media mention positive, neutral, or negative?
  ( ) Positive
  ( ) Neutral
  ( ) Negative

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Supporting Documents

Please attach any relevant supporting materials:

• Article screenshots or PDFs
• Media clips or audio/video files
• Social media posts/screenshots
• Other related documents

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Additional Notes

(Any additional comments or relevant information about the mention/citation)

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Submission

• Date Submitted:
• Submitted By (Employee Name):
• Signature (digital or handwritten):

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For Internal Use Only

• Reviewed By:
• Date of Review:
• Comments:
• Follow-up Actions:

SayPro Policy Brief/White Paper Selection Form

Documents Required from SayPro Employees

All SayPro employees are required to complete and submit the following document via the SayPro website:

✅ Policy Brief/White Paper Selection Form
This form must be filled out to confirm your chosen topic for either a policy brief or white paper. It ensures alignment with SayPro’s strategic goals and allows coordination across teams.

🔗 Submission Method:
Please visit the SayPro website and navigate to the Employee Submissions Portal to upload your completed form.

🕒 Deadline:
All forms must be submitted by [Insert Deadline Date].

SayPro Monthly Strengths Review Report

📄 Document Submission Instructions for SayPro Employees

All SayPro employees are required to submit their documentation monthly via the SayPro Website Portal. Please ensure that all submissions are accurate and uploaded on time to support team efficiency and reporting standards.

🔐 Where to Submit:

Go to the SayPro Website Portal and log in using your employee credentials. Navigate to the “Document Upload” section.

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✅ Required Documents Checklist

Document Name	Description	Format	Due Date
GPT Prompts & Topic Extraction Sheet	Submit the list of GPT prompts used, along with extracted topics and insights relevant to your work.	Excel (.xlsx) or PDF	Last working day of each month
Monthly Strengths Review Report	Provide a self-assessment of your key achievements and strengths demonstrated over the past month.	Word (.docx) or PDF	Last working day of each month

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📌 SayPro Submission Guidelines

• SayPro File Naming Convention: [YourName]_[DocumentType]_[MonthYear] (e.g., JaneDoe_GPTPrompts_Apr2025)
• SayPro Review Before Upload: Ensure documents are complete and reviewed by your team lead, if applicable.
• SayPro Confirmation: You will receive a confirmation email after successful upload.

SayPro Stakeholder Validation Summary (if applicable)

Required Document:

• Stakeholder Validation Summary
  (Only applicable to roles or projects that involve direct stakeholder engagement or validation activities.)

SayPro Submission Instructions:

1. Log in to the SayPro Website Portal using your employee credentials.
2. Navigate to the “Employee Submissions” section.
3. Select “Document Upload.”
4. Upload your Stakeholder Validation Summary in PDF or Word format.
5. Click “Submit” and wait for confirmation that your document has been received.

SayPro Deadline:

Please upload your document(s) no later than [insert deadline date]. Late submissions may impact project reporting and compliance reviews.