SayPro Disruption Scenario Planning Template

Strategic Planning & Operations Continuity

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Section 1: General Information

• Department Name: _____________________________________
• Prepared By: __________________________________________
• Date Completed: _______________________________________
• Review Date: __________________________________________

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Section 2: Scenario Identification

Disruption Type	Brief Description
Example: Power Outage	Complete power failure affecting headquarters and remote branches
Example: Cybersecurity Breach	Unauthorized access to internal systems resulting in data compromise
Example: Pandemic Outbreak	Widespread illness affecting employee availability and office access
Example: Vendor Supply Disruption	Key supplier unable to deliver critical services or goods
Example: Natural Disaster	Flooding or earthquake disrupting office infrastructure and connectivity

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Section 3: Impact Assessment

Area Affected	Impact Description	Severity (Low/Med/High)	Estimated Downtime
IT Infrastructure	Servers down, access to systems lost	High	2–3 days
Human Resources	Staff unable to report physically or remotely	Medium	1–2 days
Supply Chain	Delayed delivery of program materials	High	1 week

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Section 4: Response Strategy

Action Step	Responsible Party	Resources Needed	Timeline
Activate backup servers	IT Department	Emergency power supply, offsite server	Within 4 hours
Notify all stakeholders	Communications Officer	Mass messaging platform	Immediate
Shift to remote work	HR/Operations	Laptops, VPN, mobile data	24 hours
Engage alternate suppliers	Procurement Lead	Supplier contracts, emergency funds	48–72 hours

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Section 5: Communication Plan

• Internal Channels to Use:
  ☐ SayPro Email
  ☐ SayPro-Intranet
  ☐ WhatsApp/Telegram Groups
  ☐ Emergency Call Tree
• External Notification Plans:
  ☐ Notify funders
  ☐ Notify beneficiaries
  ☐ Public update on SayPro website or social media

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Section 6: Recovery Measures

Recovery Task	Lead Role	Expected Completion Date	Verification Method
Restore all IT services	Head of IT	[Insert Date]	System access logs
Return to full on-site operations	Facilities Manager	[Insert Date]	HR attendance report
Conduct impact review and report	Continuity Manager	[Insert Date]	Final scenario evaluation report

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Section 7: Lessons Learned (Post-Incident Review)

• What worked well:
• What needs improvement:
• Recommendations for future planning:

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Sign-Off

Name	Position	Signature	Date

SayPro

Disruption Scenario Planning Template

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1. Scenario Identification

Scenario Name:	Date:	Department/Team:

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2. Scenario Description

Provide a detailed description of the potential disruption (e.g., cyberattack, power outage, natural disaster, supply chain failure).

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3. Impact Analysis

Affected Business Areas:	Potential Impact:	Estimated Duration:

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4. Risk Assessment

Risk Likelihood (Low/Medium/High):	Risk Severity (Low/Medium/High):	Risk Priority (1-5):

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5. Response Strategy

Outline immediate actions to take when the disruption occurs to minimize damage and protect staff and assets.

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6. Recovery Strategy

Detail steps to restore normal operations, including timelines and responsible persons.

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7. Resources Required

List people, equipment, technology, and other resources needed for response and recovery.

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8. Communication Plan

Audience (Internal/External):	Message Content:	Communication Method:	Responsible Person:

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9. Roles and Responsibilities

Role/Position:	Name(s):	Responsibilities:

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10. Training and Testing

Describe how this scenario plan will be tested and how staff will be trained to respond.

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11. Lessons Learned and Improvements

Post-event or drill notes on what worked well, challenges faced, and recommended improvements.

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12. Approval

Prepared By:	Date:	Signature:

Approved By:	Date:	Signature: