SayPro

Team-Based Risk and Response Scenario Planning Sheet

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Team/Department: _______________________

Date: _______________________

Facilitator: _______________________

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1. Risk Identification

Risk Scenario Description	Likelihood (Low/Med/High)	Impact (Low/Med/High)	Risk Rating (LxI)	Comments/Notes
Example: System outage disrupting operations	High	High	High	Backup systems in place

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2. Response Planning

Risk Scenario Description	Planned Response/Action Steps	Responsible Person/Team	Resources Needed	Timeline/Deadline
Example: System outage disrupting operations	Activate backup server; notify IT support	IT Department	Backup servers, contact list	Immediately

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3. Communication & Coordination

Risk Scenario	Communication Channel(s)	Stakeholders to Inform	Frequency of Updates
Example: System outage	Email, Phone, Emergency Notification App	All staff, clients, vendors	Every 30 minutes until resolved

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4. Post-Event Review & Lessons Learned

Risk Scenario	What Worked Well	Areas for Improvement	Action Items for Future	Responsible Person/Team

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Signatures:

Name	Role	Signature	Date

SayPro

Team-Based Risk and Response Scenario Planning Sheet

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Team/Department: ___________________________________

Date: _____________________________________________

Facilitator: _______________________________________

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1. Scenario Identification

Scenario No.	Risk/Disruption Description	Likelihood (Low/Med/High)	Impact (Low/Med/High)	Priority (1-5)

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2. Risk Impact Analysis

Scenario No.	Potential Consequences	Affected Processes/Functions	Estimated Downtime

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3. Preparedness and Prevention Measures

Scenario No.	Current Controls/Measures in Place	Gaps/Weaknesses	Additional Measures Needed

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4. Response Plan

Scenario No.	Immediate Actions	Responsible Person(s)	Resources Required	Estimated Response Time

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5. Recovery Strategy

Scenario No.	Recovery Actions	Responsible Person(s)	Target Completion Date	Status

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6. Communication Plan

Scenario No.	Key Stakeholders	Communication Method(s)	Frequency/Timing	Responsible Person

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7. Lessons Learned and Improvements

Scenario No.	Lessons Learned	Recommended Improvements	Assigned To	Deadline

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Sign-Off

Prepared By:	Date:	Reviewed By:	Date: