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Written by

Neftaly Malatjie

in

-SayPro000-1-16-10 If the SayPro Royal Chief did not submit their work ensure that you send the SayPro Minutes of the No Show up and No Report by SayPro Royal Chief [Title] on DD Month YYYY at HH:MM
Procedure for Non-Submission by SayPro Royal Chief (SayPro000-1-16-10):
1. Failure to Submit:
  - If a SayPro Royal Chief fails to submit their work as required under SayPro000-1-16-1, their absence must be formally documented.
2. Action Required:
  - A SayPro Minutes report must be created and sent out, titled:
  “No Show Up and No Report by SayPro Royal Chief [Title] on DD Month YYYY at HH:MM”
  - Replace [Title] with the official title of the Royal Chief.
  - Fill in the exact date and time of the missed submission or meeting.
3. Purpose:
  - This record ensures transparency, accountability, and traceability in SayPro’s operational and reporting standards.
Key Points:
- Document all no-shows or non-submissions by a Royal Chief.
- Use the standard Minutes format with specific title and timestamp.
- Maintains clear accountability and reporting integrity.
18/06/2025
-SayPro000-1-16-9 Ensure that all SayPro Royal Chiefs they submit their reports separately as per SayPro000-1-16-1 do not submit separate reports like you did before.
Individual Report Submission by SayPro Royal Chiefs (SayPro000-1-16-9):
1. Separate Submissions Required:
  - Each SayPro Royal Chief must submit their own report individually, in accordance with the process outlined in SayPro000-1-16-1.
2. Clarification:
  - Do not submit combined or group reports as was done previously. This is not permitted.
3. Purpose:
  - This ensures accountability, clear tracking of contributions, and accurate review of each Chief’s individual work and ideas.
Key Points:
- Each Royal Chief must submit their report separately.
- No group submissions allowed.
- Submissions must follow the format and timing in SayPro000-1-16-1.
18/06/2025
-SayPro000-1-16-5 SayPro Royal Committee will then review and approve the submission on the SayPro idea. Each SayPro Royal Committee member must approve using their own personal profile which is linked to their personal Gmail account. Use 🏘️ on teams to confirm your review
Review and Approval Process by SayPro Royal Committee (SayPro000-1-16-5):
1. Committee Review & Approval:
  - After the submissions are approved by the Royal Chiefs, Managers, and Officers, the SayPro Royal Committee will review and approve the submission on the SayPro Idea.
2. Approval Requirement:
  - Each SayPro Royal Committee member must review and approve the submission using their own personal profile on Microsoft Teams. This profile should be linked to their personal Gmail account.
3. Confirmation Process:
  - Each committee member must confirm their review and approval by using the 🏘️ emoji in Microsoft Teams to indicate their approval.
Key Points:
- Committee Review: The SayPro Royal Committee will be the final step for reviewing and approving the submission.
- Personal Profile: Members must use their personal profiles, linked to their Gmail accounts, for approval.
- Confirmation via Emoji: Use the 🏘️ emoji in Teams to confirm the review.
18/06/2025
-SayPro000-1-16-4 SayPro Chief Operations Officer together with the Manager and Officer must approve the submission on the SayPro idea. Each person must approve in Report of their roles. Use 👤 on teams to confirm your review
Approval Process for Chief Operations Officer (SayPro000-1-16-4):
1. Required Approvals:
  - The SayPro Chief Operations Officer, along with the Manager and Officer, must approve the submission on the SayPro Idea.
2. Official Confirmation:
  - Each individual must approve the Report of their respective roles (meaning they are confirming the content relevant to their duties or responsibilities).
3. Group Approval:
  - The Chief Operations Officer, Manager, and Officer must approve the submission together.
4. Confirmation Process:
  - Each person must use the 👤 emoji in Microsoft Teams to confirm they have reviewed and approved the submission.
Key Points:
- Approval is required from the Chief Operations Officer, Manager, and Officer.
- Each individual must approve based on their role-specific report.
- Confirmation is done using the 👤 emoji in Teams.
18/06/2025
-SayPro000-1-16-3 SayPro Chief Learning and Monitoring Officer together with the Manager and Officer must approve together with their officials to confirm the submission. Each person must approve the Report of their roles. Use 🚔 to confirm your review
Approval Process for Chief Learning and Monitoring Officer (SayPro000-1-16-3):
1. Required Approvals:
  - The SayPro Chief Learning and Monitoring Officer, along with the Manager and Officer, must approve the submission.
2. Official Confirmation:
  - Each individual in these roles must confirm the report of their respective roles (likely meaning they must review and approve the work related to their specific responsibilities).
3. Group Approval:
  - These individuals must approve the submission together, with their officials (likely a group of designated personnel under their roles) confirming the approval as well.
4. Confirmation Process:
  - Each person is required to use the 🚔 emoji to confirm they have reviewed and approved the submission.
Key Points:
- Approval must come from the Chief Learning and Monitoring Officer, Manager, and Officer, along with their respective officials.
- Each person must confirm their role-specific report.
- Use the 🚔 emoji to confirm their review and approval.
18/06/2025
SayPro000-1-16-1 SayPro Royal Chief must submit their work before the meeting can start in the form of an Idea. They must submit their work at least 3 hours earlier to allow the SayPro Royal Committee to Review. The report link must also be submitted to SayPro Royal Committee on Microsoft Teams for easy access by everyone
SayPro Royal Chief Submission Process (SayPro000-1-16-1):
1. Submission Timing:
  - The Royal Chief must submit their work at least 3 hours before the meeting starts.
2. Work Format:
  - The work must be submitted in the form of an idea—likely a proposal or a concept to be discussed.
3. Review Process:
  - The SayPro Royal Committee will review the work submitted by the Chief during the 3-hour window before the meeting begins.
4. Report Submission via Microsoft Teams:
  - The report link to the submitted work must be posted to the SayPro Royal Committee’s Microsoft Teams channel for easy access by all members.
Key Points:
- Timely submission (3 hours before the meeting).
- Easy access to the report via Teams for the committee to review.
- Review process before the meeting can begin.
18/06/2025
SayPro000-1-16 Neftaly Malatjie clarifies the Process for SayPro Royal Chiefs to submit their work and how SayPro Royal Committee must approve
To the Chairperson of SayPro Royal Committee Mr Clifford Legodi, all SayPro Royal Committee, all Royal Chiefs and all SayPro Human Capital.

SayPro Secretary to reading this.

Kgotso a ebe le Lena.

Please note the following instructions
My message shall end here

Neftaly Malatjie CEO SayPro

18 June 2025
18/06/2025
SCFR-3 SayPro Monthly Review Capital Costs: Analyse the costs associated with different sources of capital and their impact on the organization

12/06/2025
SayPro Percentage of donors upgrading their contributions

04/06/2025
SayPro Finalize and submit their “SayPro Personal Change Strategy” at the end of the training.
Certainly! Here’s a detailed and professional description of the SayPro Finalize and submit their “SayPro Personal Change Strategy” at the end of the training, tailored for SayPro’s learning and capacity-building framework:

SayPro Requirement: Finalize and Submit “SayPro Personal Change Strategy” at the End of the Training

All SayPro participants—staff, contractors, and external learners—are required to develop, finalize, and submit their personalized “SayPro Personal Change Strategy” upon completing the Change Management training program. This strategy is a critical deliverable hosted and submitted via the SayPro website.

Purpose
- To empower participants to apply SayPro’s Change Management principles in a tailored, actionable plan that addresses their specific roles and contexts.
- To facilitate the transition from theoretical learning to practical, strategic implementation within SayPro or their respective organizations.
- To support SayPro’s Monitoring, Evaluation, and Learning (MEL) Office in tracking individual progress and measuring training impact.
- To foster a culture of proactive change leadership aligned with SayPro’s mission of continuous improvement and adaptive management.
Components of the SayPro Personal Change Strategy

Participants’ personal strategies should include:
- Personal Change Vision: Clear statement of the desired change outcomes relevant to the participant’s role.
- Objectives and Goals: Specific, measurable targets aligned with SayPro’s Change Management frameworks.
- Key Actions and Interventions: Planned initiatives or behaviors the participant will undertake to lead or support change.
- Stakeholder Engagement Plan: Identification of key stakeholders and approaches for effective communication and collaboration.
- Risk and Resistance Management: Anticipated challenges and strategies to overcome resistance.
- Monitoring and Reflection: Methods for tracking progress, reflecting on experiences, and adapting the strategy over time.
Submission Guidelines
- The strategy document must be finalized and uploaded via the SayPro Learning Portal before the official end date of the training program.
- SayPro provides a standardized template accessible on the website to guide participants in developing their Personal Change Strategy.
- Facilitators review submissions and provide personalized feedback to support continuous development.
- Submission of the Personal Change Strategy is a mandatory requirement for certification and successful completion of SayPro’s Change Management training.
Benefits and Impact
- Participants gain a clear roadmap to implement change initiatives effectively within their professional environments.
- SayPro reinforces a results-oriented learning culture, linking capacity-building directly to organizational transformation.
- The compilation of Personal Change Strategies contributes to SayPro’s repository of best practices and innovative approaches to change.
Conclusion

Finalizing and submitting the “SayPro Personal Change Strategy” is a pivotal milestone in SayPro’s training journey, marking the integration of knowledge into practical leadership action. It reflects SayPro’s commitment to empowering every participant as a catalyst for meaningful, sustainable change.

Would you like me to assist in creating a detailed SayPro Personal Change Strategy template or set up an online submission tracker on the SayPro website?
29/05/2025