Tag: Vacancy

SayPro Vacancy Justification Form

---

🧾 Section A: Position Details

Field	Information
Position Title
Department
Reporting To
Employment Type	☐ Full-Time ☐ Part-Time ☐ Contract ☐ Temporary
Replacement or New Role	☐ Replacement ☐ New Position
Proposed Start Date

---

📋 Section B: Justification for Vacancy

1. Reason for Vacancy (tick one or more):
   • ☐ Resignation
   • ☐ Promotion/Transfer
   • ☐ New Role Created
   • ☐ Workload Increase
   • ☐ Project Requirement
   • ☐ Other (please specify): ____________
2. Explain the need for this role and its impact on department performance: [Write here]
3. Consequences of not filling this position: [Write here]

---

📊 Section C: Budget & Resources

Is this position budgeted for?	☐ Yes ☐ No
Salary Band/Range
Cost Center/Project Code
Funding Source	☐ Internal Budget ☐ Donor-Funded ☐ Other: ___________

---

✅ Section D: Approval Workflow

Name	Designation	Signature	Date
Requesting Manager
Department Head
HR Manager
Finance Approval
CEO/Executive Director

---

📎 Attachments (Optional)

• ☐ Updated Job Description
• ☐ Organizational Chart
• ☐ Budget Approval Document
• ☐ Exit Interview (if replacement)

---

📁 Format Options

Would you like this form:

• As a fillable Word document?
• As an Excel form?
• As a PDF form?
• Or in Google Forms format for digital submission?