Your cart is currently empty!
Tag: Guidelines
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: Use Chat Button 👇
-
SayPro000-7-25-0 SayPro Neftaly Malatjie guidelines and instructions
Contract Management
Checklist
SayPro Contract Management – Contract Signed: Requested [Y/N] Strategic Plan Management SayPro Human Capital SayPro Recruitment Procedure
– SayPro Job/Course Requition Form: LINK
– SayPro Job/Course Advert: LINKSayPro Project Management Compliance SayProP380 Templates Completed: [Yes/No] Request Link SayPro Marketing Advertising Recruitment Advert SayPro Course Management – SayPro Event SayProP189 Checklist
– SayPro Course Booking Checklist
– SayPro Course List
– SayPro Course Advert
– Contract Management Procedures SayProP116SayPro Internship and Learnership Management – SayPro Internship Management: [Yes/No] Link
– SayProLearnership Management: [Yes/No] LinkSayPro Events Management SayProP189 Templates Completed: Link
– SayPro App Event Links: LinksSayPro Financial Management First Tranche Payment: [Yes/No] DD/MM/YYYY
First Tranche Report Submitted:
Second Tranche Payment: [Yes/No] DD/MM/YYYY
Third Tranche Payment: [Yes/No] DD/MM/YYYY
Fourth Tranche Payment Date: [Yes/No] DD/MM/YYYY
Fifth Tranche Payment: [Yes/No] DD/MM/YYYYSayPro Client Reporting – SayPro Quarter 1 Report: Submtted/Not Submtted DD/MM/YYYY Link
Quarter 2 Report: Submtted/Not Submtted DD/MM/YYYY Link
Quarter 3 Report: Submtted/Not Submtted DD/MM/YYYY Link
Quarter 4 Report: Submtted/Not Submtted DD/MM/YYYY LinkSayPro Meetings and Forums SayPro Quarter 4 Forum 1 MM/YY
SayPro MM/YYYY Site Visit Meeting: Link
SayPro MM/YYYY Site Visit Meeting: Link
SayPro MM/YYYY Site Visit Meeting: Link
SayPro Quarter 1 Forum MM/YY
SayPro MM/YYYY Site Visit Meeting: Link
SayPro MM/YYYY Site Visit Meeting: Link
SayPro MM/YYYY Site Visit Meeting: Link
SayPro Quarter 1 Forum MM/YY
SayPro MM/YYYY Site Visit Meeting: Link
SayPro MM/YYYY Site Visit Meeting: Link
SayPro MM/YYYY Site Visit Meeting: Link
SayPro Quarter 1 Forum MM/YY
SayPro MM/YYYY Site Visit Meeting: Link
SayPro MM/YYYY Site Visit Meeting: Link
SayPro MM/YYYY Site Visit Meeting: LinkSayPro Project Files – SayPro Attendace Register Folder
–SayPro Monthly Client ReportingSayPro Monthly Client Reporting MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYYQuarterly Reporting and Final Reporting SayPro Chief to Client Reporting:
– SayPro Quarter 1 YYYY Report
– SayPro Quarter 2 YYYY Report
– SayPro Quarter 3 YYYY Report
– SayPro Quarter 4 YYYY ReportSayPro Project Deviations Deviation 1: Request – Approval
Deviation : Request – Approval
Deviation 1: Request – Approval
Deviation 1: Request – Approval
Deviation 1: Request – ApprovalSayPro Monthly Royal Committee Reporting MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYY
MM/YYYYSayPro XX Reporting
Name and Surname Recruitment [Name Surname]
Replacement for [Name and Surname]SayPro App PRofileSayPro App Application: Link
SayPro App Resume: Link
SayPro App Docs: OneDrive Link
SayPro Interview Report: Link
SayPro Appointment Letter:Link
SayPro Acceptance/offer Letter: Link
SayPro Contract Letter: Link
SayPro Course Bursary Confirmation
SayProP163 Dress Code
SayProP171 Emotions Management
Etiquette Management Procedures SayProP187
Exit Management Procedures SayProP193
Exodus Management Procedures SayProP194
Harassment Management Procedures SayProP233
Health Management Procedures SayProP234
Hiring Management Procedures SayProP235
Implementation Management Procedures SayProP241
Impact Management Procedures SayProP240
Incubation Management Procedures SayProP249
Induction Management Procedures SayProP250
Injury Management Procedures SayProP254Attendance Summary: ###/###
Absenteesm: ###/###
Contract:
Completion Status:[Name Surname]
Replacement for [Name and Surname][Name Surname]
Replacement for [Name and Surname][Name Surname]
Replacement for [Name and Surname]Programme Attendance: [Month YYYY]
Name and Surname Month [Name Surname] [Name Surname] [Name Surname] [Name Surname] Logbook Signed Mentorship Coaching Meals Planned Actual Variance Daily Activity Reporting -
SayProP250-3-4-2 SayPro Royal Chief and the new SayPro Human Capital to Discuss Probation period guidelines and review schedule.
SayProP250-3-4-2 outlines the need for strategic discussions between the SayPro Royal Chief and new Human Capital team members regarding the management of probation periods. This ensures clear expectations, consistent evaluation criteria, and timely reviews for new employees during their initial employment phase.
Key Discussion Points:
- Probation Period Guidelines:
- Define the length and objectives of the probation period for new hires.
- Clarify performance standards, behavioral expectations, and compliance requirements during probation.
- Establish roles and responsibilities for supervisors and HR in monitoring probationary progress.
- Review Schedule:
- Agree on the timing and frequency of probation reviews (e.g., at 30, 60, and 90 days).
- Determine the format of reviews, such as formal performance appraisals, feedback sessions, or self-assessments.
- Set clear criteria for passing probation or initiating further actions if expectations are not met.
- Documentation and Communication:
- Ensure proper documentation of probation progress, feedback, and outcomes.
- Communicate guidelines and review schedules clearly to new employees to foster transparency and understanding.
- Support During Probation:
- Discuss support mechanisms available to new employees during probation, including mentoring, training, and coaching.
- Plan interventions for employees who may need additional assistance to meet requirements.
- Decision-Making Process:
- Clarify how final decisions regarding probation completion, extension, or termination are made and communicated.
- Define escalation paths for addressing disputes or appeals.
Outcome:
This discussion promotes a structured and fair probation process that supports new employees’ successful integration while protecting SayPro’s operational standards and culture. - Probation Period Guidelines:
-
SayProP512-4-4-2 SayPro YouTube Studio Access Management Guidelines
📘 SayProP512-4-4-2 SayPro YouTube Studio Access Management Guidelines
📎 Policy Code:
SayProP512-4-4-2
🏢 Department:
SayPro Office of the Chief Marketing Officer / SayPro Digital Media and IT Compliance Unit
📅 Effective Date:
21 May 2025
📝 Version:
v1.0
🎯 Purpose
This guideline outlines the protocols for granting, managing, reviewing, and revoking user access to the SayPro YouTube Studio platform. The objective is to protect digital assets, maintain accountability, and ensure that only authorized individuals manage video content on behalf of SayPro.
🔐 1. Access Control Principles
- Only authorized personnel may access the SayPro YouTube Studio dashboard.
- Access must be role-based, limited, and reviewed regularly.
- All users must adhere to SayPro’s data security and content guidelines.
👥 2. Eligible Roles & Permissions
Role Permissions Overview Primary Owner Full rights. Can manage users, delete the channel, and make global changes. Owner Same as Primary Owner, but cannot remove the Primary Owner. Manager Can upload, edit, delete videos, access analytics, and moderate comments. Editor Can upload/edit videos, manage playlists, but cannot manage permissions. Viewer View-only access to YouTube Studio data and analytics. Editor (Limited) Same as Editor but cannot delete videos or monetization settings.
📥 3. Access Request Procedure
To request access:
- Submit an Access Request Form (Form ID: SayProF512-A) to the SayPro Digital Media Lead.
- Include:
- Full Name
- SayPro Email Address
- Requested Role
- Reason for Access
- Project/Department involved
- Approval must be granted by the Chief Marketing Officer or delegated authority.
- Once approved, access will be provisioned via the YouTube Brand Account or YouTube Studio permissions page.
🔄 4. Access Management Process
✅ Adding a New User:
- Navigate to: https://myaccount.google.com/brandaccounts
- Select SayPro Brand Account
- Go to “Manage permissions”
- Click “Invite new users”
- Assign appropriate role, then send the invite
🔁 Review of Permissions:
- Access levels must be reviewed quarterly by the IT Compliance Officer.
- Any inactive or outdated access must be revoked immediately.
❌ Revoking Access:
- Access must be revoked:
- Upon resignation, termination, or role change
- If policy violations occur
- If misuse of platform is detected
Process:
- Visit Brand Account → Manage Permissions
- Remove user or change their role to “Viewer” (limited mode)
📊 5. Access Logs & Monitoring
- All access events and role changes are to be logged and maintained in SayPro’s internal tracking system (SayProSys01).
- Audit trails must be kept for 12 months minimum.
⚠️ 6. Security & Confidentiality
- No passwords should be shared. Only verified SayPro Google Accounts should be used.
- MFA (Multi-Factor Authentication) must be enabled for all users.
- Users must log out of shared/public devices after each session.
❗ 7. Violations & Disciplinary Action
Violations of this policy may lead to:
- Temporary or permanent revocation of access
- Internal disciplinary processes
- Possible legal actions in severe cases of data abuse or breaches
📚 8. Related Documents
- SayProP101 – Branding and Communication Policy
- SayProP510 – Social Media and Online Content Compliance Policy
- SayProF512-A – YouTube Studio Access Request Form
- SayProP512-4-4-1 – YouTube Studio Video Uploading Guidelines
📬 Contact Information
For access issues or policy clarifications:
📧 media@saypro.online
📞 +27 (0) 87 802 0475
🌐 www.saypro.online
-
SayProP512-4-4-1 SayPro YouTube Studio Video Uploading Guidelines
📘 SayProP512-4-4-1 SayPro YouTube Studio Video Uploading Guidelines
📌 Policy Title:
SayPro YouTube Studio Video Uploading Guidelines
📎 Policy Code:
SayProP512-4-4-1
🏢 Department:
SayPro Office of the Chief Marketing Officer / SayPro Digital Media Team
📅 Version:
v1.0 – Issued 21 May 2025
🎯 Purpose
To establish standardized procedures and quality standards for uploading, optimizing, and managing videos on the official SayPro YouTube Channel to increase visibility, brand trust, and engagement.
📥 1. Pre-Upload Checklist
Before uploading any video, ensure:
- ✅ The video is finalized and edited according to SayPro branding standards.
- ✅ File format is MP4 (preferred), 1080p or higher resolution.
- ✅ SayPro intro/outro is included.
- ✅ Background music and visuals are copyright-compliant or royalty-free.
- ✅ Captions or subtitles are reviewed and ready.
📤 2. Uploading Process (via YouTube Studio)
- Log into YouTube Studio:
https://studio.youtube.com - Click “Create” → “Upload videos”
- Upload your video file.
- Fill in Video Details:
- Title: Clear, concise, include keywords (Max 100 characters).
Example: “SayPro Career Training Workshop 2025 | #SkillsForLife” - Description:
Include:- Summary of the video (100–300 words)
- Website:
www.saypro.online - Contact:
info@saypro.online - Hashtags (Max 5):
#SayPro #YouthDevelopment #Entrepreneurship - Links to resources or registration forms
- Thumbnail: Upload a custom branded image (1280×720 px).
- Playlist: Add to a relevant SayPro playlist (e.g., “SayPro Events”, “SayPro Training”).
- Audience: Mark “No, it’s not made for kids” unless child-focused.
- Tags (Advanced section): Use SEO-rich keywords (e.g., “career skills”, “south african youth training”, “SayPro events”).
- Title: Clear, concise, include keywords (Max 100 characters).
🔖 3. Metadata & Hashtag Optimization
- Add 3–5 relevant hashtags in the description or title.
- Include search-friendly tags (e.g.,
SayPro,skills training,nonprofit development,public services). - Use closed captions or auto-generated subtitles, then edit them for clarity.
🛡️ 4. Permissions & Visibility
- Visibility Setting:
- “Unlisted” for internal reviews
- “Public” after approval by Marketing Lead
- Schedule publishing date/time during peak hours (e.g., Tues–Thurs 12–3 PM SAST).
- Add to Brand Account with appropriate user role access.
📈 5. Post-Publishing Requirements
- Share the video via:
- SayPro WhatsApp Broadcast
- Email Newsletter
- SayPro LMS platform
- All relevant social media (Facebook, LinkedIn, X/Twitter, TikTok)
- Monitor and report metrics weekly (views, likes, comments, CTR).
- Respond to comments within 48 hours.
🔄 6. Maintenance and Updates
- Review older videos every 6 months for relevance.
- Archive outdated videos in private/unlisted status.
- Update titles/descriptions if SEO trends change.
📝 Roles & Responsibilities
Role Responsibility Uploader Follows this policy and submits content Editor Reviews metadata and SEO Marketing Lead Approves before publishing Analytics Officer Tracks engagement and recommends adjustments
❗ Non-Compliance
Failure to follow these guidelines may result in:
- Video removal
- Limited publishing access
- Disciplinary review for repeated offenses
📚 Related Documents
- SayPro Branding Guidelines – SayProP101
- SayPro Social Media Policy – SayProP510
- SayPro Content Approval Process – SayProP512-3-2