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SayPro Human Capital Contract Management Policies, Procedures, Processes, Templates, Documents and Forms SayProP116

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Written by

Neftaly Malatjie

in

SayPro Human Capital Contract Management Policies, Procedures, Processes, Templates, Documents, and Forms

Document Code: SayProP116
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 03 March 2025
Next Review Date: 03 August 2025

1. Purpose

The SayPro Human Capital Contract Management Policy establishes guidelines for the creation, execution, monitoring, and termination of contracts within SayPro. It ensures legal compliance, risk mitigation, and proper governance of all contractual agreements, including employment contracts, service agreements, vendor contracts, and partnership agreements.

2. Scope

This policy applies to:

  • All SayPro contractual agreements involving Human Capital.
  • Employment, consultancy, supplier, and partnership contracts.
  • Contract approval, documentation, and compliance procedures.
  • All Contract Templates Shall be referenced as SayProP116-CT###
  • Refer to this link for templates

3. Contract Types

SayPro manages various types of contracts, including but not limited to:

4. Contract Lifecycle Management

4.1 Contract Creation and Drafting

  • All contracts must be drafted using SayPro-approved templates.
  • Contracts must clearly define terms, conditions, obligations, and deliverables.

4.2 Contract Approval and Authorization

  • Contracts must be reviewed and approved by the SayPro Legal and Compliance Team.
  • Final approval is granted by the Chief Executive Officer Neftaly Malatjie.

4.3 Contract Execution and Storage

  • All contracts must be signed by authorized parties.
  • Digital and physical copies must be stored securely in the SayPro Contract Repository.

4.4 Contract Monitoring and Compliance

  • Regular reviews ensure contractual obligations are being met.
  • Compliance audits are conducted bi-annually.

4.5 Contract Renewal or Termination

  • Contracts up for renewal must undergo a performance review.
  • Termination clauses must be clearly defined and legally sound.

5. Contract Risk Management

To mitigate risks associated with contractual agreements, SayPro ensures:

  • Thorough due diligence on contract parties.
  • Clear dispute resolution mechanisms in all agreements.
  • Regular legal and financial assessments of ongoing contracts.

6. Compliance with SayPro Standards

All contracts must adhere to:

  • SayPro’s Corporate Governance and Ethics Policies.
  • Local and international legal frameworks governing contracts.
  • Data protection and confidentiality regulations.

7. Monitoring and Review

  • The SayPro Legal and Compliance Team oversees contract adherence.
  • Quarterly contract performance reports ensure alignment with SayPro’s objectives.

8. Compliance Requirements

To ensure compliance:

  • All contract managers and officers must be trained in SayPro’s contract policies.
  • Contracts must undergo periodic risk assessments.
  • Non-compliance may result in penalties, contract renegotiation, or legal action.

9. Frequently Asked Questions (FAQs)

Q1: Who is responsible for drafting SayPro contracts?

A1: The SayPro Legal and Compliance Team, in collaboration with relevant departments, drafts all contracts.

Q2: Can a contract be modified after signing?

A2: Yes, but all modifications require written consent from all parties and legal approval.

Q3: How are contract disputes handled?

A3: SayPro follows a structured dispute resolution process, including mediation, arbitration, and legal intervention if necessary.

Q4: How often are contracts reviewed?

A4: Contracts are monitored continuously and formally reviewed every six months.

Q5: Where are SayPro contracts stored?

A5: Contracts are stored securely in SayPro’s digital contract management system and physical archives.

Document Code: SayProP116
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 03 March 2025
Next Review Date: 03 August 2025

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